Recruitment Administrator

at  Mayer Brown LLP

Overview:
Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognised by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.
We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realise their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.
If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our HR department in our London office as a Recruitment Administrator.
Responsible to: Recruitment Manager
Purpose of the role: Working as part of the London Recruitment team to provide administrative and recruitment support to the lateral recruitment function ensuring we deliver an excellent candidate experience and provide best in class stakeholder management.
Hours: 9:30 a.m. to 5:30 p.m. with flexibility in accordance with the needs of the business. Happy to talk flexible working.

Responsibilities:

• Formatting job descriptions to ensure they are up to date and in line with Mayer Brown branding;
• Coordination and administration of interview scheduling, booking meeting rooms and diary management;
• Preparing terms of business and maintaining the agency PSL tracker in Excel;
• Responding to emails and telephone calls from external recruitment agencies in relation to live vacancies and candidate application status;
• Assisting with the arrangements for in person and online agency briefing calls;
• Proactively using LinkedIn Recruiter to support direct sourcing initiatives;
• Vacancy management including posting vacancies on our ATS and where appropriate moving these through to external job boards, the intranet and LinkedIn;
• Updating trackers (using Excel) and the Applicant Tracking System (iCims) to track lateral recruitment data including records of all CVs received, status of application, reasons for rejection, source of application etc
• Assisting the Recruitment Manager with temporary staff requests for paralegals including tracking applications, arranging interviews and when needed circulating New Starter Forms;
• Working with the Recruitment Manager to ensure candidates are responded to in a timely manner and kept up to date throughout the recruitment process,
• Logging and processing recruitment invoices when required;
• Working closely with the wider HR team to ensure the smooth on-boarding of new employees;
• Assisting with the collation of DE&I data for reporting purposes;
• Ad hoc projects as directed by the Recruitment Manager; such as supporting on the creation of recruitment marketing materials including job descriptions and brochures.

You will work within the wider recruitment team, and will have the opportunity to support the Head of Lateral Partner Recruitment and Lateral Partner Recruitment Assistant to ensure cover is provided when needed.
Qualifications:
Educated to A level or equivalent.
Have a minimum of 5 GCSE’s (A-C) – Maths and English is essential.

EXPERIENCE, SKILLS AND PERSONAL ATTRIBUTES:

• A keen interest in recruitment
• Previous HR or Recruitment experience would be beneficial;
• Strong PowerPoint, Word and Excel skills
• Strong attention to detail
• Good interpersonal skills
• Excellent written and oral communication
• Good problem solving skills
• Comfortable liaising with people at all levels
• Able to prioritise and manage tasks and meet strict deadlines
• Ability to remain focused under pressure
• Enthusiastic self-starter
• Team player
• High level of discretion and able to deal sensitively and appropriately with confidential information
• Energetic with the ability to work in a fast-paced, team orientated environment.
• Resilient in dealing with setbacks
  At Mayer Brown, we are committed to creating a diverse and inclusive work environment that offers our people the opportunity and support they need to succeed.
  Our culture promotes mutual respect, acceptance, cooperation and productivity among people from varying backgrounds and values different perspectives and ideas.
  One of our core values at Mayer Brown is to promote diversity and inclusion at all levels within the business which is actively supported by our diversity networks - LGBT+, Fusion (Race & Ethnicity), Multi-faith, Women, Enable (Disability) and Work and Me (Family).
  We are happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.

• Formatting job descriptions to ensure they are up to date and in line with Mayer Brown branding;
• Coordination and administration of interview scheduling, booking meeting rooms and diary management;
• Preparing terms of business and maintaining the agency PSL tracker in Excel;
• Responding to emails and telephone calls from external recruitment agencies in relation to live vacancies and candidate application status;
• Assisting with the arrangements for in person and online agency briefing calls;
• Proactively using LinkedIn Recruiter to support direct sourcing initiatives;
• Vacancy management including posting vacancies on our ATS and where appropriate moving these through to external job boards, the intranet and LinkedIn;
• Updating trackers (using Excel) and the Applicant Tracking System (iCims) to track lateral recruitment data including records of all CVs received, status of application, reasons for rejection, source of application etc
• Assisting the Recruitment Manager with temporary staff requests for paralegals including tracking applications, arranging interviews and when needed circulating New Starter Forms;
• Working with the Recruitment Manager to ensure candidates are responded to in a timely manner and kept up to date throughout the recruitment process,
• Logging and processing recruitment invoices when required;
• Working closely with the wider HR team to ensure the smooth on-boarding of new employees;
• Assisting with the collation of DE&I data for reporting purposes;
• Ad hoc projects as directed by the Recruitment Manager; such as supporting on the creation of recruitment marketing materials including job descriptions and brochures