Recruitment Assistant | Employee Recruitment

at  Interior Health Authority

The Human Resources Employee Recruitment Team is looking for a term specific full time Recruitment Assistant to support all aspects of external recruitment. This term position is until September 2 2025 or return of the incumbent. The location of this position is flexible within the Interior Health region.

1. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries received by email/phone by determining the nature of the issues and provides information directly or through correspondence.

2. Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Drafts correspondence/ reports as requested. Prepares spreadsheets, graphs, flow charts, and statistics as required.

3. Provides general administrative support by:

• Opening and screening daily mail, redirecting if required
• Responding to general inquiries and re-directing candidate applications to Recruiters
• Producing offer letters based on standard templates, incorporating additional position-specific details as directed by the Recruiters
• Drafting secondment agreements and obtaining signatures as required
• Managing requests for references including the authorization to release information
• Verifying offer details, for example, registration numbers, licenses/certifications, sites etc.
• Ensuring appropriate completion of a Criminal Record Check as required by the positions
• Collect, organize, and report vacancy and other data to support the development of recruitment and sourcing metrics

1. Provides support to the Advisors related to the internal posting process, rankings, secondary job codes and internal offer letters.
2. Provides support to the Recruiters related to tracking, special projects and events (both in-person and virtual).
3. Coordinates recruitment sourcing initiatives including job posting boards, database searches and direct email marketing as directed by the Recruiter.
4. Attends department meetings and follows up on action items as required.
5. Perform other duties as assigned.