Recruitment Coordinator

at  Phantom Screens

At Phantom, making life better is our mission for our customers and our employees. We’re driven by our vision and values - it’s what sets us apart as a company - and what makes Phantom Screens a special place to work. Since our beginning, in 1992, Phantom has excelled, expanded, and stayed laser-focused on our passion: making and installing the highest-quality retractable screens on the market. Now we’re the top-selling retractable screen, and our products are international.
We’re looking for a Recruitment Coordinator who is the driving force behind connecting top talent with exciting opportunities at Phantom. You’ll collaborate with hiring managers to find the perfect fit for their teams while ensuring every candidate’s journey with us is smooth and engaging. From keeping the HR database and filing system organized to engaging with internal and external contacts like a true professional, you’ll be a part of it all. As a valued member of the Phantom team, you’ll not just uphold our core corporate values—you’ll help them shine in everything we do.

POSITION REQUIREMENTS:

• Demonstrated understanding, interpretation, and application of the Employment Standards Act of BC, and Human Rights legislation.
• Exceptional written and verbal communication skills to produce clear, professional documents for various audiences.
• Ability to remain calm, focused, and professional in a high-pressure environment that is subject to constant interruptions.
• Proven expertise in managing diverse stakeholders and balancing competing priorities while delivering outstanding service.
• Superior interpersonal skills; interacting comfortably and confidently with internal and external contacts at all levels.
• An ability to anticipate problems, using sound judgement to evaluate and analyze information; pro-actively and effectively resolving issues with a minimum of supervision.
• Above average level of attention to detail and accuracy in all tasks.
• A keen understanding of the need to maintain confidentiality when handling sensitive information and the ability to use an appropriate level of discretion.
• A deep understanding of Recruitment fundamentals, including pipelining passive candidates, employer branding, and sourcing for hard-to-fill positions.

Academic Achievements and Work Experience

• 3+ years of full cycle recruitment experience working in a fast-changing environment, ideally in manufacturing, warehouse or production facility.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with HRIS or ATS, or other related databases and software (we use Dayforce).
• An equivalent combination of education and experience may be considered.

Shift Details

• Full-time, Temporary, Maternity Leave Coverage (March 2025 – September 2026) Monday to Friday 8:00 am to 4:30 pm

Salary
Between $55,000 - $65,000 per year, salary dependent on experience.

Recruitment

• Take charge of the full-cycle recruitment process for Phantom, including role intake, posting, sourcing, interviews, offer presentations, and decision-making collaboration with leaders.
• Enthusiastically attract, engage, and select top-tier talent to meet Phantom’s current needs and fuel future growth, using innovative sourcing and interviewing techniques.
• Help shape Phantom Screen’s employer brand, amplifying excitement in the talent market while championing diversity, inclusion, and a stellar candidate experience every time.
• Train, guide, and provide constructive feedback to hiring managers, ensuring a seamless and standardized recruitment process with effective assessments and interview strategies.
• Build and maintain relationships with third-party recruitment partners such as universities, job boards, and external agencies to expand talent pipelines.
• Collaborate with internal resources to set up new and improve existing recruitment and hiring processes.

General

• Respond to enquires, providing consistent and accurate interpretation of legislation and/or employment policies.
• Create various documents such as file notes, announcements, news items and other correspondence.
• Be the go-to expert and champion for Synergy and Dayforce software, ensuring optimal usage.
• Lead onboarding sessions and establish consistent new-hire practices to deliver a welcoming and cohesive employee experience.
• Oversee performance review workflows, ensuring timely generation, communication, and documentation of reviews.
• Maintain and update key documents like spreadsheets, correspondence, and file notes with meticulous accuracy using tools like MS Office.
• Design impactful PowerPoint and Canva presentations and support materials for training and communication initiatives.
• Promptly enter a variety of data into the HRIS and ensure that all new records are promptly created, and existing records are accurately maintained.
• Schedule meetings and reserve meeting rooms as required.
• Conduct internal/external research on an as-needed basis.
• Participate in job-related programs or associated personal development initiatives as required and perform all other duties as assigned.