Regional Payroll Associate (G7, TA)

at  United Nations Development Programme UNDP

Job Identification
19332
Locations
Copenhagen, Denmark
Home Based
Posting Date
07/10/2024, 08:35 AM
Apply Before
07/17/2024, 10:59 PM
Job Schedule
Full time
Agency

REQUIRED SKILLS AND EXPERIENCE

Education:

• Secondary education is required.
• Bachelor’s degree in business or Public Administration or equivalent with relevant experience or an equivalent field will be given due consideration, but it is not a requirement.
• Specialized certification in Human Resources or Finance Resources Management is an asset.

Experience:

• Minimum of 7 years (with Secondary Education) or 4 years (with bachelor’s degree) of progressively responsible experience in HR/finance is required at the national or international level.
• High proficiency in MS-Office; advance knowledge of spreadsheet and database packages, experience in handling payroll systems is required.
• Experience using Oracle Cloud/Quantum payroll is required.
• Good knowledge of Quantum HCM modules is an advantage.
• Knowledge of UN/UNDP human resources policies and rules and regulations is an asset.
• Experience in the Payroll ERP rollouts and enhancements is a distinct advantage.

Language Requirements:

• Fluency in written and spoken English (Required).
• Working knowledge of other UN language(s) would be an advantage (Desired).

DISCLAIMER

Important applicant information
All posts in the GS categories are subject to local recruitment.
Only short-listed candidates will be notified.
Possibility for Roster.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
UNDP in UN City Copenhagen supports a smoke-free workplace.
Same Posting Description for Internal and External Candidate

4. Ensure facilitation of knowledge building and knowledge sharing of internal clients and external agencies ensuring a stable payroll.

• Conduct Workshops and training to the clients on the HR/Payroll Workflows and processes
• Train and engage with the new agencies and clients until the system and processes are stabilized
• Organize and Conduct training for the CO and HQ staff on HR/payroll;
• Synthesis of lessons learnt and best practices in HR/payroll;
• Sound contributions to knowledge networks and communities of practice.
• Offboard clients desiring to move-out of the services and ensure and activities are handled appropriately during and post transition

1. Ensure timely administration of payroll, banking and disbursement services to all personnel (whose payroll is administered in Quantum):

• Advise internal and external clients on Benefits and Entitlements, Staff Regulations and Rules and HR guidelines.
• Ensure timely administration of payroll, banking and disbursement services to all personnel whose payroll is administered in Quantum.
• Provide oversight and monitoring of payroll processes and procedures.
• Provide oversight on payroll transactions and compensation components such as one-time or recurring earnings and deductions, manual entry of allowances and benefits where necessary;
• Reply to queries and assist in solving issues related to Global Payroll and HR data from HR, Global Payroll administrators within GSSC and in the HQ.
• Provide oversight on Quantum Global Payroll banking setup such as source banks and employee destination banks setup to achieve fluidity of payments;
• Provide oversight and assistance on payroll payments to employees;
• Ensure timely posting of expenditures to the General Ledger for UNDP and partner agencies;
• Provide support on HR and Financial policies and procedures related to payroll;
• Contribute to knowledge base, particularly with Agency/Country Office specifics, and analyze Agency/Country Office Performance;
• Run Payroll Processes e.g. cancellation, recalculation and finalization of payroll;
• Assist in processing agreed separations, extended sick leave and special education grants as required;
• Provide out of hours support and undertake other related tasks as required.

1. Ensure Successful onboarding of new Agencies and Clients and rollout of Payroll Services:

• Liaise with the Agencies and Clients on new projects and initiatives. Projects and initiatives could be onboarding new clients, rolling out new services like Partner PSA rollout, offboarding existing clients, etc.
• Remain as the payroll focal point and map the Payroll Workflows and Processes
• Ensure Agencies complete testing and address any gaps/queries arise during the project phases
• Onboard and hand-hold agencies into the new process and system
• Offboard clients desiring to move-out of the services and ensure and activities are handled appropriately during and post transition.

1. Ensure verification and data integrity of the accuracy of the financial transactions posted to the UNDP General Ledger, Partner agencies’ General Ledger and a successful costing and billing for the non-partner agencies.

• Ensure Global Payroll expenditures are accurately reflected in the General Ledger reconciliation.
• Guide the Agencies and Offices in setting up the Labor schedules/person costing pertaining to posting of the payroll expenditures of partner and non-partner agencies accordingly.
• Provide advice on bank to book issues pertaining to source bank setup.

1. Ensure facilitation of knowledge building and knowledge sharing of internal clients and external agencies ensuring a stable payroll.

• Conduct Workshops and training to the clients on the HR/Payroll Workflows and processes
• Train and engage with the new agencies and clients until the system and processes are stabilized
• Organize and Conduct training for the CO and HQ staff on HR/payroll;
• Synthesis of lessons learnt and best practices in HR/payroll;
• Sound contributions to knowledge networks and communities of practice.
• Offboard clients desiring to move-out of the services and ensure and activities are handled appropriately during and post transition.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: None