Registrar: School - AACPS Virtual Academy

at  Anne Arundel County Public Schools

EDUCATION

• Associate’s Degree in applicable field of education from a regionally accredited college or university required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

EXPERIENCE

• None

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS

• Knowledge of and familiarity with computerized record keeping systems including PC’s and appropriate software in an office environment, and/or course work in the area of computer science, data processing/technology or related field.
• Demonstrated ability to exercise considerable independence in working situations.
• Ability to communicate effectively both verbally and in written form with administrators, guidance staff, teachers, students, outside agencies, colleges and universities, parents, and other persons.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.

DRIVING REQUIREMENTS

• N/A

LIFTING AND CARRYING REQUIREMENTS

• None:

TRAVEL REQUIREMENTS

• N/A

ESSENTIAL DUTIES/RESPONSIBILITIES

• Maintains a comprehensive records system and record cards for all students, including incoming, current, ELP, IB, special education, 504, withdrawals, & graduates; prepares folders and forms. Keeps up-to-date logs/school rosters/listing of all new students, active students, and withdrawals. Prepares reports for same, as assigned.
• Interviews new students and their parents to facilitate accurate completion of registration paperwork; documents and verifies registration data; contacts previous schools to obtain necessary information; and assists in evaluating transcripts of incoming students to insure proper grade placement and to verify credits and grades.
• Schedules summer registration appointments for new students.
• Requests records from previous schools for incoming students and processes incoming records.
• Provides teachers with the grades of incoming students; follows up with previous schools on missing grades and records; and assists in checking records to assure that students are meeting specific graduation and testing requirements.
• Distributes and collects withdrawal paperwork for students who are transferring or withdrawing from school.
• Prepares transcripts and other paperwork requested for college, scholarships, and/or employment. Prepares diploma lists and assists in checking diplomas for accuracy; reviews graduates’ records for accuracy prior to microfilming. Maintains graduates’ folders for five years, prepares transcripts, and verifications of graduation.
• Updates student transcripts including entering course histories and repeat tags.
• Uses the student data system to produce reports and assist with data entry related to the registration and scheduling of students.
• Works closely with the counseling staff in performing duties related to the handling of transcripts, record keeping, student registration and withdrawal, and residency issues.
• Performs other related duties as assigned within the same classification or lower.