Regulatory Administrative Coordinator

at  Newfoundland Labrador Hydro

At Hydro we work to foster positive work-life balance and offer remote or hybrid working arrangements for some positions based on the nature of work being performed and an assessment of other relevant factors.
Opportunities, Growth, Job Satisfaction…Join the Hydro Team.
Newfoundland and Labrador Hydro is focused on delivering safe, reliable service to power our customers in an environmentally responsible manner. We are a company of people who work hard behind the scenes for our customers as well as the people and businesses of this province. We pride ourselves on being strong and steady, tried and true, while innovating in our approaches to our business. We value our employees, we take care of each other, we recognize excellence, we respect individuality, and we work hard to create an inclusive and welcoming workplace. People who work at Hydro feel like they are part of a community and we give back to the communities where we live and work to make them stronger. We are looking for passionate and performance-focused people—people who want to make a difference for our customers and who share our values.
Regulatory Administrative Coordinator
Competition #: NLH-RE-24-119
Status: Term (2 years)
Location: St. John’s
Reporting to the Team Lead, Regulatory Policy & Compliance, Regulatory Administrative Coordinators work with all areas of the Company, particularly with the Regulatory Affairs Department as well as the Finance, Engineering, and Resource Planning teams. The role provides guidance and support to other business units to ensure adherence to regulatory requirements and deadlines. The successful candidate is expected to exercise initiative and judgement in carrying out their assignments.
Regulatory Administrative Coordinators play a critical role in acting as a liaison between Hydro and the regulator—the Board of Commissioners of Public Utilities. The position supports key regulatory proceedings—such as General Rate Applications, Capital Applications, and Resource Adequacy—as well as requests for information filings and other small- and large-scale filings.

QUALIFICATIONS:

The successful candidate should possess a diploma from a recognized business administration, office management, legal administration or related program, supplemented by five years of experience within a compliance, senior administrative assistant, or project coordinator role—preferably in a regulated public utility environment. The successful candidate has excellent computer literacy, including Adobe Acrobat and Microsoft Office Suite. Experience working with SharePoint as a site administrator would be considered an asset. A combination of education and experience will also be considered.
They possess a strong service aptitude, thrive on delivering time-sensitive deadlines, can efficiently and effectively multi-task and manage workloads, have strong interpersonal and communication (both written and oral) skills, and have accurate and detailed proofreading skills, with a natural affinity for details. They have experience working within an interdependent team in a fast-paced work environment with multiple deadlines. The successful candidate can quickly adapt to changing and/or conflicting priorities, able to prioritize work assignments, work independently, and take initiative. The successful candidate will demonstrate discretion and confidentiality while dealing with documents, a high degree of knowledge of proper formatting and referencing in legal applications and correspondence, and excellent organizational, interpersonal, and communication (both written and verbal) skills. At peak times, there will be overtime requirements, which may occur on short notice.
CLOSING DATE: September 5, 2024
Newfoundland and Labrador Hydro manages our province’s electricity system. We are a company of people who work hard behind the scenes because we know our customers are counting on us. Through our generation, transmission and distribution operations, we’re committed to meeting the needs of our customers and providing residents, businesses and communities across the province with safe, reliable power. For more information, visit www.nlhydro.com .
Our company values diversity and inclusion in the workplace and encourages applications from diverse candidates, including women, Indigenous peoples, persons with disabilities and members of visible minorities.
Submit your application online. Please quote the competition number with your application. We thank all applicants for their interest; however, only those considered for an interview will be contacted

Maintenance of regulatory calendars, including short- and near-term regulatory filings and commitments;
Preparation of templates for regulatory documents (applications, reports, letters, requests for information and responses, etc.);
Preparation and submission of regulatory documents to the regulator, including but not limited to the formatting of word processor documents, slideshow presentations, and spreadsheets; redacting confidential filings; compiling files into PDFs; and coordination of hard copy printing and distribution;
Provision of support for all reviews of all regulatory documents, including SharePoint workflow administration;
Provides analytical support by conducting research and analysis of regulatory record and preparation of briefing materials, including information notes, presentations, discussion papers, and reports;
Familiarization with relevant legislation, guidelines from the regulator, and other regulatory requirements, to ensure filings are prepared, reviewed, edited, and formatted for compliance with Corporate and regulator standards;
Maintenance of the Regulatory Affairs SharePoint site, and provision of SharePoint support to Regulatory Affairs and other departments;
Maintenance of multiple email inboxes, distribution lists as well as paper and digital regulatory files, in accordance with legislative requirements and Information management practices and principles;
Coordination of hearing and/or conference preparation and the provision of support to hearing teams, as needed;
Provides analytical support by reviewing, identifying and developing policies and processes related to the Regulatory Administrative Coordinator role to ensure compliance and cohesion within the department.
Provision of administrative support, including maintaining an adequate supply of office materials, processing incoming and outgoing mail, processing invoices and purchasing card reports, preparing and submitting purchase orders and change orders, prepare of new hire materials, etc.; and
Other duties as assigned.