Regulatory Administrator/Paralegal

at  US Bank National Association

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

JOB DESCRIPTION

U.S. Bank Global Fund Services (“GFS”), a subsidiary of U.S. Bank, provides a variety of services to support our mutual fund and exchange-traded fund (“ETF”) clients, among others. The 1940 Act Paralegal position is part of the Regulatory Administration group within GFS, which primarily assists our fund clients with the preparation and maintenance of registration statements and related filings. Registration statements (including a prospectus) are the legal documents that disclose the strategy, risk, fee, and operational details of a fund to investors, as required by federal securities laws, including primarily the Investment Company Act of 1940 and Securities Act of 1933, and regulated by the U.S. Securities and Exchange Commission (“SEC”).
1940 Act Paralegals are a key point of direct interaction with GFS clients and are trained to assist in drafting and filing registration statements with the SEC. Paralegals work with our team of GFS Regulatory Administration attorneys and fund administrators to manage multiple complex client and internal projects at any time.

1940 Act Paralegals, under general supervision, will handle the following:

• Preparation of regulatory filings required under federal securities laws, including registration statements on Forms N-1A and proxy statements on Schedule 14A or Form N-14, using a content management system
• Coordination with internal colleagues and external clients to incorporate their changes to large and complex documents
• Working with GFS Regulatory Administration attorneys to plan and prepare for client board and shareholder meetings
• Coordinating, drafting, and distributing legal documents, communications, resolutions, board meeting minutes, correspondence, and proxy statements among a variety of parties
• Project management for deadlines that may require a variety of different filings close in time to each other
• Monitoring and reporting on regulatory initiatives promulgated by various regulatory agencies such as the SEC and Financial Industry Regulatory Authority
• Developing and implementing department processes and policies
• Training and mentoring new Regulatory Administrators or Paralegals on department policies and procedures
• Reporting and confirming regulatory project billing information

Many of these duties involve working directly with internal counsel, external fund counsel, internal compliance administrators, financial printers, external auditors, and investment advisers on matters requiring confidentiality. Each of these duties must be accomplished according to timelines which Paralegals create, monitor adherence to, and maintain. Paralegals also work on additional projects/duties as assigned.

Basic Qualifications

• Paralegal certification from an accredited program, or equivalent degree or experience

Preferred Skills/Experience

• Energetic self-starter with strong organizational and proofreading skills, excellent communication and interpersonal skills (both oral and written), and above average drafting/writing skills
• Strong computer skills required, including excellent typing skills, and in-depth understanding of Microsoft Word
• Resourcefulness in problem-solving
• Ability to establish priorities and work concurrently on a variety of projects
• Proven ability to adapt to new software and processes
• The ability to work well independently and as part of a group, often within tight time constraints
• Two or more years of legal environment experience, ideally in a mutual fund, financial services, or law firm environment with exposure to securities matters is desired
• Knowledge of SEC and FINRA rules or regulatory filings applicable to mutual funds/ETFs is a plus
• Associate’s degree preferred, though previous related experience may be accepted in lieu of a degree
• Evenings and weekends may be required during peak periods

The role offers a hybrid/flexible schedule, which means there’s an in-office expectation of 3 or more days per week and the flexibility to work outside the office location for the other days.
If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by la