Research Administration Associate

at  Baylor College of Medicine

SUMMARY

The Research Administration Associate will support faculty members of the section of Immunology, Allergy and Rheumatology by managing the pre-award and post-award processes for grant activity assigned in the Department of Medicine. They will work along other members of central research team to ensure application are complete and accurate for final submission under supervision of the Research Director. The Research Administration Associate is expected to work independently but have other team members as resources when needed.
Employees with CRA certification are eligible for certification pay.

MINIMUM QUALIFICATIONS

• Bachelor’s degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Two years of relevant experience.

PREFERRED QUALIFICATIONS

• Organized, self-motivated, team player, works well under pressure, multitasking
  Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Pre-Award

• Assist investigators to prepare federal, state and industry grants, contracts & subcontract submissions internally and externally. These submission can be as small as $50K/year to >$500K a year.
• Serve as liaison between PI and SPO to correct applications and create/execute subaward agreements.
• Gather and create documents necessary for grant submission including budgets, budget justification, other support, statement of work, etc and communicate timelines to investigator to ensure applications are submitted on time to central office for review and approval.
• Review and approve grant applications in the College’s electronic Biomedical Research and Assurance Information Network (BRAIN)
• Ensure investigators and applications are complaint with all guidelines
• Attend workshops on research administration for continued education and contribute to the development and improvement of the pre-/post- award management process

Post-Award

• Submit invoices to sponsors when applicable.
• Validate incoming subaward invoice with investigators when applicable.
• Work with section administrator, Grants & Contracts and Accounting to ensure revenue is routed to appropriate accounts
• Work with investigators to confirm sourcing of research staff to appropriate accounts monthly
• Prepare financial reports to track research mission financial for monthly/quarterly/annual review upon request
• Track grant expenses and ensure appropriate use of funds
• During major submission deadline, the role is expected to cross cover to ensure all submissions are completed in time for final review and submission
• Perform other job duties as assigned