Research Administrative Coordinator

at  University of Alberta

Department Faculty of Medicine & Dentistry - Family Medicine Dept
Salary range $51,821.52 to $70,382.74
Hours per week 35
Grade 8
Posted date September 19, 2024
Closing date October 3, 2024
Position Type Full Time - Trust Funded

DESCRIPTION

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in a related field.
• Research administrative experience in an academic setting.
• Superb computer skills, including advanced proficiency in Microsoft Word, including the use of merge/sort, columns/tables, and graphic functions.
• Advanced proficiency in Excel and PowerPoint.
• Demonstrated experience with academic CVs and online Common CVs.
• Knowledge of reference citation formatting.
• Must demonstrate attention to detail.

PREFERRED QUALIFICATIONS

• Proficiency using reference manager software - Zotero, Endnote, Mendeley.
• Proficient in using email, Google Sheets, Google Docs, Google Drive, and the Internet.
• Proficient using video conferencing Zoom, Google Meets, etc.
• Excellent ability to multi-task and learn quickly.
• Excellent organizational and time management skills.
• Self-starter and problem solver.
• Ability to get along with and assist colleagues and faculty.
• Excellent communication and interpersonal skills.
• Knowledge of health research and medical terminology is preferred.
  At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
  We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
  The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.
  Note: This opportunity will be available until midnight October 3, 2024, Edmonton, Alberta local time

Research Administration

• Acts as the point of contact and resource for faculty members regarding administrative processes related to research grant submission and administration of ongoing projects.
• Coordinate and manage research grant communications with off-site faculty, clinical academic colleagues, and study co-investigators.
• Update the Canadian Common CV database and similar for faculty members and input information pertaining to research grants and publications for faculty members.
• Track Research Program metrics for reporting to government, external stakeholders. Create and maintain Research Program spreadsheets and/or databases.
• Provide support and guidance with respect to faculty members’ grant applications (e.g., designing graphs/process maps/frameworks for grant applications, feedback, proof-reading and editing grant applications; arrange internal reviews)
• Support the development of new ethics applications, amendments and renewals.
• Coordinate the distribution of research project materials (e.g. participant recruitment information, surveys, etc.).
• Provide support related to the submission of research conference abstracts, design of research presentations/posters, and publication of research papers.
• Support the creation, development, design and production of Research Program publications (e.g. Research Annual Report, brochures, etc.)

Research Program Communication

• Manage research webpages including researching content to be added to website, suggest improvements, new content areas, liaise with Principal Investigators for content, work with the Communications Coordinator regarding branding and format, and reviews and updates content regularly.
• Work with Communications and Marketing regarding advertising and media for events/guest speakers.
• Liaise with RSO regarding funding announcements.
• Acts as a contact for Research Administrative Services (RAS); explain department and RAS policy and grant/contract requirements to researchers.

Event Planning

• Coordinate the planning of the annual Research Day, and create and coordinate other events, as required.