Research Administrative Coordinator

at  University of California San Francisco

The Research Administrative Coordinator will be an integral part of a team on the cutting edge of new therapies and other interventions for neurodegenerative brain diseases. We are seeking a detail-oriented and proactive individual will be responsible for:

• Calendar Management: Coordinate and manage complex calendars for two Program Managers, including scheduling meetings, appointments, and conference calls.
• Communication: Serve as the primary point of contact for internal and external inquiries, ensuring timely and professional correspondence.
• Documentation and Reporting: Prepare and format reports, presentations, and other documentation as required by the Program Managers.
• Travel Coordination: Arrange travel logistics, accommodations, and itineraries for domestic and international trips.
• Meeting Support: Organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Budget Tracking: Assist in monitoring and tracking expenditures against budgetary limits.
• General Administrative Tasks: Provide general administrative support such as filing, photocopying, and office supply management.

The ideal candidate will thrive in a fast-paced environment, possess exceptional organizational skills, and have a passion for contributing to impactful medical research.
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $29.05 - $53.50 (Hourly Rate).
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

DEPARTMENT DESCRIPTION

The UCSF Memory and Aging Center (MAC) is an internationally renowned clinical research center with over 200 full time employees with offices and clinical research space located in the Sandler Neurosciences Building and multiple other buildings on the UCSF Mission Bay Campus. The MAC provides clinical care for patients suffering from neurodegenerative disease processes; from this clinical population, external referrals, and direct recruitment efforts we enroll patients into more than 50 structured research protocols and/or treatment trials.
The Boxer Lab at the MAC has a mission to find effective, scientifically-based treatments that lead to a cure for neurodegenerative brain diseases. This is accomplished through clinical trials that emphasize patient and family benefits and public health impact, and observational studies that deepen our understanding of the biological mechanisms of neurodegenerative disease.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in related area and / or equivalent experience / training.
• Working knowledge of Microsoft Office applications like Outlook and Word.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Excellent demonstrated record of attendance and reliability.
• Ability to use discretion and maintain confidentiality.
• The ability to conduct oneself in a highly professional manner
• Proven ability to work collaboratively with other cross-functional teams and establish cooperative working relationships with patients, co-workers, & physicians.

PREFERRED QUALIFICATIONS

• Experience with surveys and presentations including related software (e.g., Qualtrics, Excel, PowerPoint, etc)

• Calendar Management: Coordinate and manage complex calendars for two Program Managers, including scheduling meetings, appointments, and conference calls.
• Communication: Serve as the primary point of contact for internal and external inquiries, ensuring timely and professional correspondence.
• Documentation and Reporting: Prepare and format reports, presentations, and other documentation as required by the Program Managers.
• Travel Coordination: Arrange travel logistics, accommodations, and itineraries for domestic and international trips.
• Meeting Support: Organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Budget Tracking: Assist in monitoring and tracking expenditures against budgetary limits.
• General Administrative Tasks: Provide general administrative support such as filing, photocopying, and office supply management