Research Administrator 2

at  UC San Diego

UC SAN DIEGO VALUES EQUITY, DIVERSITY, AND INCLUSION. IF YOU ARE INTERESTED IN BEING PART OF OUR TEAM, POSSESS THE NEEDED LICENSURE AND CERTIFICATIONS, AND FEEL THAT YOU HAVE MOST OF THE QUALIFICATIONS AND/OR TRANSFERABLE SKILLS FOR A JOB OPENING, WE STRONGLY ENCOURAGE YOU TO APPLY.

UCSD Layoff from Career Appointment: Apply by 8/27/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 9/5/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

This is a professional position at the intermediate level, fully operational level of the Research Administrator series. The incumbent applies acquired job skills, policies, and procedures to complete substantive assignments/project/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.
Under general supervision, develops and/or oversees research proposals, awards and/or transactions related to contract and grant management, and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official.
The incumbent will be providing moderate analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying, developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.
The complexity of the proposals and awards is defined as follows: Type of Proposals - Unsolicited proposals; some RFA, RFP, or PA responding proposals; <25% subaward proposals, <25% institutional commitment proposals; moderate variety of agencies; Type of Awards - Regular research awards; <25% subawards; <25% cost sharing; moderate number of awarding entities. Type of Self-Supporting Activities - Research recharge operations (income < $500K/year; training grants). Contributions to Development of Policies and Procedures - Provides data gathering and analysis to the development of policies and procedures.
Resources to be managed will be determined by each department reflecting the quantitative measures in the Classification Matrix for Sponsored Research Administrators.

QUALIFICATIONS

• Bachelor’s degree in related area and/or equivalent experience/training.
• Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
• Familiarity with OMB circulars such as Uniform Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.
• Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• Excellent written communication skills to correspond with all levels of administration using correct rules of grammar, punctuation, and spelling. Excellent verbal communication skills, with the ability to communicate and interact effectively with faculty, staff, graduate students, visitors and the general public using diplomacy, tact and flexibility in a variety of circumstances.
• Demonstrated effective interpersonal skills to interact with diverse individuals and groups.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to manage a high volume of transactions.
• Ability to perform moderately complex financial analysis and customized reporting.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
• Effective problem-solving skills.
• Ability to work in a fast-paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.
• Experience working with computer and information management systems.
• Familiarity with common sponsored award mechanisms.
• Familiarity in utilizing Oracle reports or similar experience using other financial reporting tools.
• Ability to work effectively and establish and maintain cooperative working relationships with staff, faculty and students, and to work effectively as part of a team.
• Ability to stay current on compliance regulations in all areas of research administration.

IF EMPLOYED BY THE UNIVERSITY OF CALIFORNIA, YOU WILL BE REQUIRED TO COMPLY WITH OUR POLICY ON VACCINATION PROGRAMS, WHICH MAY BE AMENDED OR REVISED FROM TIME TO TIME. FEDERAL, STATE, OR LOCAL PUBLIC HEALTH DIRECTIVES MAY IMPOSE ADDITIONAL REQUIREMENTS.

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Number of Proposals Submitted: 6 - 35
Amount of Proposals Submitted: $6M - $24M
Percentage of Proposal Types (Examples: Unsolicited, RFA, Center, Training Grant, Clinical, Contracts, Cost-sharing): Extramural, 90% Other, 10%
Number of Awards Managed: 35 - 80
Amount of Awards Managed (separate direct and indirect costs): $1.5M - $7M
Percentage of Award Types (Examples: Standard, Subaward, Cost-Sharing, Program Project, Center Grant, Training Grant, Contracts): Contracts, 1-16%Cooperative Agreements, Endowed Chair, Fellowships,1-5% Service Agreements, 1-5%Department Funds, 5-12 %Gift, 15-45% Grant, 20-35% Subaward Contracts and Grants, 1-10% Internal, 5-10%
Post award reporting complexity: Basic to intermediate non-standard agency specific reporting
Number of PI’s supported: 15-20
Additional complexity/workload responsibilities: GCCP; FSEP; Multi-department or ORU collaboration; PostDoc visas; MCAs; High profile PIs; Resource intensive needs; Complex post-award reporting; Cost sharing; PI exception requests; Invoices to agencies; Major awards/projects