Research Administrator 3 (Pre-Award) Remote Opportunities Available

at  Stanford University

The Stanford Department of Neurology has been a center of excellence for more than four decades and supports one of the top research programs in the U.S. with over 150 faculty serving as leaders in the neurological sciences. The Stanford Department of Neurosurgery is consistently ranked among the best centers for neurosurgery in the nation with 60 faculty advancing the field in basic, translational, and clinical research.
The Departments of Neurology and Neurosurgery are seeking a highly motivated Research Administrator 3 (RA3) to support our faculty Principal Investigators (PIs) as they seek external research funding. This position is focused on pre-award administration and this person will play a critical role in advancing the departments’ research enterprise. This person will serve as a resource expert and manage the preparation of complex research proposals, including grants, contracts, program projects, and cooperative agreements involving multiple PIs, multiple subaward sites, and varied cross-school initiatives. The role will also provide an opportunity to mentor staff and lead process improvement projects. The RA3 will have a passion for supporting research, thrive on complexity, possess exceptional attention to detail, be adept in multitasking, and bring a resourceful and collaborative approach to the work. This person will also have excellent communication skills in order to advocate for PIs within Stanford’s diverse academic and medical community.

DESIRED QUALIFICATIONS:

• Certified Research Administrator (CRA) certification.
• Complex proposal preparation experience in an academic environment.
• Experience managing multiple projects and timelines in a dynamic research setting.
• Extreme attention to detail.
• Working knowledge of sponsored project guidelines and the research regulatory environment.

DESIRED QUALIFICATIONS:

• Certified Research Administrator (CRA) certification.
• Complex proposal preparation experience in an academic environment.
• Experience managing multiple projects and timelines in a dynamic research setting.
• Extreme attention to detail.
• Working knowledge of sponsored project guidelines and the research regulatory environment.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor’s degree and five years of job-related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
• Knowledge and ability to understand, interpret, and communicate university policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Expert in project management, including managing international collaborations and complex multi-sub award contracts.
• Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctoral academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
• Extreme attention to detail.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.

PHYSICAL REQUIREMENTS*:

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push and pull objects weighing 11-20 pounds.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

• Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
• Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
• Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
• Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
• Oversee, supervise, train and mentor other staff.
• Serve as a resource on subject area to principal investigator staff.
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• Other duties may also be assigned