Research Administrator I

at  Rice University

Special Instructions to Applicants: Please attach a cover letter and a resume in the Supporting Documents section of the application.
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system, which supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community, and Excellence.

POSITION SUMMARY:

The Research Administrator I provides deep and independent analytical and financial support in proposal processing and pre‐ and/or post‐award Research Administration for the Electrical and Computer Engineering Department (ECE)at Rice University. S/he acts as a liaison between the principal investigator, central administration, and the funder. The Research Administrator I is responsible for complex, multi-investigator, or center grants and serves in an advisory capacity to faculty and senior leadership (dean, department chairs) in the areas related to research administration including compliance.

WORKPLACE REQUIREMENTS

Hybrid position: This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. [Insert hybrid schedule]. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: minimum salary of $65k
*Exempt (salaried) positions under FLSA are not eligible for overtime.

MINIMUM REQUIREMENTS:

• Bachelor’s Degree
• 1+ years of experience in administrative experience which includes some research administration experience (i.e grant proposal preparation and submission to various governmental agencies such as NSF, DOD, DOE, DARP,NIH, etc.)

SKILLS:

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs
• Working knowledge of research administration guidelines, regulations, and policies
• Organizational skills
• Customer service
• Problem-solving

• Advises the Principal Investigator (PI) on administrative requirements in proposal preparation, and ensures guidelines are followed for proposal formatting and submission requirements
• Develops and finalizes budgets and budget justifications with the PI and ensures proper allocation of charges
• Monitors compliance with agency and University regulations regarding submission; verifies all financial information
• Ensures Subcontract statements of work, budget, and budget justification are received and approved by the PI
• Verifies Cayuse records and works with OSR for submission to sponsor
• Coordinates and reviews account setup; reviews, tracks and approves expenditures; monitors budgets; provides data for financial and progress reports
• Participates in account close-out activities
• Manages and maintains records, files, and reports
• Performs all other duties as assigned