Research Administrator

at  UC San Diego

UC SAN DIEGO VALUES EQUITY, DIVERSITY, AND INCLUSION. IF YOU ARE INTERESTED IN BEING PART OF OUR TEAM, POSSESS THE NEEDED LICENSURE AND CERTIFICATIONS, AND FEEL THAT YOU HAVE MOST OF THE QUALIFICATIONS AND/OR TRANSFERABLE SKILLS FOR A JOB OPENING, WE STRONGLY ENCOURAGE YOU TO APPLY.

UCSD Layoff from Career Appointment: Apply by 10/2/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/16/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

UC San Diego is a student-centered, research-focused, service-oriented public institution that provides an opportunity for all. Recognized as one of the top 15 research universities worldwide, a culture of collaboration sparks discoveries that advance society and drive economic impact.
Founded by Nobel laureates and members of the National Academy of Sciences, our Departments of Chemistry and Biochemistry, Mathematics, Physics, and Astronomy & Astrophysics have all played a central role in UC San Diego’s rapid rise to national and international prominence. Just as it was at its founding, the School of Physical Sciences is broad in scope and inherently interdisciplinary.
Researchers within the school delve into scientific and computational issues of critical relevance to all facets of society. We address climate change, fabricate nanoparticles to image tumors and deliver drugs, probe the fundamental nature of matter, trace the evolution of the universe, hunt for elusive sub-atomic particles, and design detection systems for toxins and explosives, to name only some of the faculty’s achievements.
Because the physical sciences are fundamental to all disciplines, including engineering, medicine, and biology, we contribute to the education of most undergraduate students at UC San Diego.
The Department of Astronomy and Astrophysics is a new and growing department within the School of Physical Sciences. It currently has BA, BS, and Ph.D. programs.
Under general supervision, develops and/or oversees research proposals, awards, and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on a project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official.
The incumbent provides moderate analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local, and private sponsors. Involves activities associated with forecasting, planning, and managing research portfolios by performing some or all of the following: coordinating, identifying, developing, and/or presenting proposals, contracts, and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub-award/subcontract issuance and administration.

Additional complexity/workload responsibilities: Funding distributions, travel, and expenses review and approvals, monthly review of payroll.

• Occasional overtime may be required. Occasional nights and weekends may be requested.

QUALIFICATIONS

• Knowledge of applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines.
• Knowledge of applicable compliance requirements related to the use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Familiarity with OMB circulars such as Uniform Guidance, A-21, A110, and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor, and institutional regulations, policies, and guidelines.
• Familiarity in utilizing Business Analytics Hub reports or similar experience using other financial reporting tools.
• Familiarity with common sponsored award mechanisms.
• Experience working with computer and information management systems.
• Ability to manage a high volume of transactions.
• Ability to perform moderately complex financial analysis and customized reporting.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports.
• Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Demonstrated knowledge of generally accepted accounting, fiscal, and reporting principles.
• Demonstrated effective interpersonal skills to interact with diverse individuals and groups.
• Effective problem-solving skills.
• Ability to work in a fast-paced environment with overlapping deadlines and short lead times, maintain a high level of attention to detail, and ability to work with a high degree of accuracy.

IF EMPLOYED BY THE UNIVERSITY OF CALIFORNIA, YOU WILL BE REQUIRED TO COMPLY WITH OUR POLICY ON VACCINATION PROGRAMS, WHICH MAY BE AMENDED OR REVISED FROM TIME TO TIME. FEDERAL, STATE, OR LOCAL PUBLIC HEALTH DIRECTIVES MAY IMPOSE ADDITIONAL REQUIREMENTS.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

• Occasional overtime may be required. Occasional nights and weekends may be requested