Research Coordinator I

at  Womens College Hospital

Women’s College Hospital is the first and only independent, academic, ambulatory care hospital in Ontario with a primary focus on the health of women. If you’re ready to be part of the future of healthcare, then you will want to join an institution in which the possibilities for creative innovation, breakthroughs in new thinking and groundbreaking work in academic ambulatory medicine are limitless. Women’s College Hospital is committed to patient safety as a key professional value and an essential component of daily practice.
Applicants must reside in Ontario and be legally eligible to work in Ontario.
We are looking for a Research Coordinator I that will play a key role in coordination of a clinical trial that focuses on APOL1 Mediated Kidneys Disease. Being proactive, having strong organizational and relationship building skills are essential for success in this role. The successful incumbent must have experience working in Clinical Trials, and working with the ethics board, contracts and budgets.
The incumbent will work closely with study PI, other study coordinators, study sponsor and various departments within the hospital that help support this clinical trial.

Summary of Duties:

• Assist with various administrative tasks associated with the day-to-day lab activities and research studies. (i.e. participant recruitment, data collection, bio specimen collection, coordination of various aspects of research studies)
• In collaboration with the Research Manager, prepares, submits, and maintains Research Ethics Board (REB) applications both internally as well as submissions to external organizations (if applicable), tracks ethics approvals, and completes renewals/amendments as needed
• Develop study-related documents, including informed consent, case report forms, and questionnaires or surveys as per institutional requirements
• Assist with the transition from paper to web-based, electronic database
• Plan and coordinate the initiation of research study protocols for new sites
• Generate progress and summary reports for the Principal Investigator
• Collaborate with team members to draft presentations, reports, budgets, proposals, publications
• Provide information and documentation for potential protocol patients (consents, patient eligibility items, required pre-study testing, and roadmaps).
• Confirm eligibility of patient and register patients.
• Initiate and maintain a research chart that will include original consent, patient protocol documentation, general correspondence, and case report forms.
• Organize the procurement of biologic specimens, tests and follow-up on reports.
• Perform patient interviews, assessments as required by study protocols.
• Organize materials to facilitate protocol adherence, including study binders and checklists of eligibility.

As a role model and champion you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care.
The responsibilities described above are representative and are not to be construed as all-inclusive.

Qualifications/Skills:

• Undergraduate degree with a focus on Public Health, Health Sciences, and/or other related field
• Minimum 3 years of related experience in a research or academic environment, clinical trials specifically.
• 3 years of clinical research experience
• Experience working in clinical trials
• Computer competency including familiarity with databases (REDCap, MS Access), EndNote, MS Word, MS Excel, and MS Publisher
• Knowledge of planning and management processes for research (e.g., experience with the ethics approval process, federal granting agency guidelines, etc.)
• Excellent analytical skills as demonstrated by preparation of manuscripts, grant submissions, study proposals and materials
• Ability to work independently with a high degree of initiative, discretion and tact
• Strong time management skills as well as experience prioritizing and working in a dynamic environment
• Must be willing to travel to various study subsites within Ontario
• Professional behavior and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital
• This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all

Women’s College Hospital is a fully affiliated teaching hospital of the University of Toronto and is committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Hospital community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.

• Assist with various administrative tasks associated with the day-to-day lab activities and research studies. (i.e. participant recruitment, data collection, bio specimen collection, coordination of various aspects of research studies)
• In collaboration with the Research Manager, prepares, submits, and maintains Research Ethics Board (REB) applications both internally as well as submissions to external organizations (if applicable), tracks ethics approvals, and completes renewals/amendments as needed
• Develop study-related documents, including informed consent, case report forms, and questionnaires or surveys as per institutional requirements
• Assist with the transition from paper to web-based, electronic database
• Plan and coordinate the initiation of research study protocols for new sites
• Generate progress and summary reports for the Principal Investigator
• Collaborate with team members to draft presentations, reports, budgets, proposals, publications
• Provide information and documentation for potential protocol patients (consents, patient eligibility items, required pre-study testing, and roadmaps).
• Confirm eligibility of patient and register patients.
• Initiate and maintain a research chart that will include original consent, patient protocol documentation, general correspondence, and case report forms.
• Organize the procurement of biologic specimens, tests and follow-up on reports.
• Perform patient interviews, assessments as required by study protocols.
• Organize materials to facilitate protocol adherence, including study binders and checklists of eligibility