Research Coordinator

at  Queens University

Research Coordinator
About Queen’s University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
Come work with us!
Job Summary
Reporting to the Principal Investigator, the Research Coordinator works within a team-based structure to coordinate and oversee research in the Division of Neurology. The job will include descriptive research, investigator-initiated and industry sponsored Phase 2/3 clinical trials. The Research Coordinator will work with a Neurology database and aid in the design of protocols and data collection modules to establish and maintain the database. The Research Coordinator will promote an awareness and understanding of trial design, goals, and procedures in compliance with relevant guidelines and be responsible for critical evaluation of incoming information and help orchestrate analyses leading to the dissemination of results and eventual publications. The incumbent will communicate and liaise with other departments, agencies, and individuals and organize special events with regards to the research portfolio.
Job Description

REQUIRED QUALIFICATIONS:

• A university degree in specific fields of health sciences / medicine/ health research, epidemiology/ statistics, or another related field.
• Graduated degree will be considered an asset.
• Several years (minimum 5+) experience in a related field.
• A clear understanding of consent, Tri-council policy, Good Clinical Practice, and rules and regulations of human research is required.
• Knowledge of Microsoft Excel is required. Knowledge of statistical programs such as R, STATA or SAS is considered an asset.
• Experience and/or training in interviewing, education, or administration is considered an asset.
• Experience planning an international research meeting will be considered an asset.
• Experience working in a university environment will be considered an asset.
• Consideration may be given to an equivalent combination of education and experience.

SPECIAL SKILLS:

• Ability to guide and motivate others and to encourage cooperation and open communication. Ability to discuss sensitive material in a sympathetic and understanding manner.
• An ability to effectively communicate and work with many different people from a variety of groups and backgrounds.
• Demonstrated human relations, interpersonal, and communication skills (written and verbal). Ability to listen, observe, evaluate, and respond in a helpful and appropriate manner, while respecting the rights and dignity of others and being non-judgmental.
• Clear understanding of privacy issues and ability to maintain strict confidentiality.
• Pro-active and innovative in approach to service delivery.
• Adaptability and flexibility in dealing with a variety of people and situations. Understand challenges facing members of particular groups.
• Research and writing skills. Ability to analyze, process, and synthesize data as necessary.
• Planning and organizational skills are necessary.
• Administration skills including supervisory and leadership ability.
• Knowledge of current theories, developments, and issues in the incumbent’s particular area of expertise in order to provide useful and timely information to others.
• Ability to maintain a high standard of professional conduct and ethics.
• Understands and is familiar with all pertinent KGH policies and procedures including those relating to workplace conduct. Complies with the KHSC Commitment to uphold the Workplace Conduct and Reporting of Inappropriate Conduct policy and behaves in a manner that is consistent with the guiding principles and expectations.

SKILLS

• Attention To Detail
• Collaboration
• Time Management

• The Employee will adhere to the worker responsibilities as set out in the Occupational Health & Safety Act, hospital safety policies, and dept/unit established procedures. Where possible, take corrective action to address a hazard, otherwise report the unresolved hazard, injury or illness, dangerous circumstance, unsafe situation to self, other co-workers, or the community, to their supervisor.
• Responsible for development, implementation, support, and evaluation of research programs of the Division of Neurology, working with divisional members.
• Prepare, submit, and maintain study documents for non-interventional type research studies (not limited to registry, questionnaire, blood/tissue collection and/or pragmatic trials) and phase III/IV clinical trials, in collaboration with research teams within specific timelines, e.g., protocols and necessary documentation to the Research Ethics Board.
• Develops recruitment strategies based on specific research study requirements. Screens, recruits, consents, registers, conducts study visits and liaises with internal and external stakeholders to ensure study specific tests/procedures are completed according to the study.
• Maintains accurate study worksheets and source documents of research participants from commencement to completion of study. Ensures study participants are kept apprised of progress and processes throughout the study.
• Liaise with internal and external stakeholders to obtain information and data (e.g. ensure all required tests for follow-up cases are ordered and completed; liaise with research team members, Unit Clerk and Primary Nurse to ensure necessary scans, biopsies etc. are booked and documented in the clinical chart; contact outside health professionals (i.e. family doctors, surgeon) and organizations to obtain information on test(s) results, side effects, or status of the patient as needed).
• Review of clinical charts to abstract required data including test results and medical reports to complete and submit case report forms in timely manner and respond to data query letters from external agencies on previously completed documentation.
• Collect and Processes study participant laboratory samples for storage and shipping to central labs.
• Provide a variety of administrative and clerical support services, including but not limited to general office coordination, prepare for monitoring, audit, and inspection visits, assisting faculty with budgets and resource allocation, research ethics or requests for information and research database and website maintenance. Prepare clinical participant and trial specific files as required.
• Assist in generating summaries for recoverable expenses associated with research projects.
• Responsible for planning, organizing, implementing, and determining content and delivery for special events such as research meetings, conferences, public relations, or external advertising as required.
• Keep track of research budgets, required reporting and ethics renewal. Review research protocols and consents for clarity, and compliance with regulations. Participate in modifications and implementation of modifications as required.
• Remain current on issues relevant to the focus of the position by means of research and outreach programs.
• Plans, prioritizes, and manages the work of employees, providing strategic and tactical advice, guidance, and coaching. Identifies the need for staff resources, participates on staffing committees, and makes effective recommendations regarding employee selection.
• Manages performance by establishing performance standards, reviewing, and evaluating performance and conducting formal performance reviews on an ongoing basis.
• Assesses staff training and development needs and ensures that employees receive training required to improve and sustain successful performance.
• Investigates, addresses, and resolves employee/labour relations issues, including disciplinary matters. Makes decisions or effective recommendations on matters involving possible discipline, discharge, and probationary termination.
• Undertake other duties as assigned in support of the department.