Research Lines Administrative Assistant

at  Istituto Italiano di Tecnologia

ABOUT US

At IIT we work enthusiastically to develop human-centered Science and Technology to tackle some of the most pressing societal challenges of our times and transfer these technologies to the production system and society. Our Genoa headquarters are strictly interconnected with the other 11 centers around Italy and two outstations based in the US. We promote excellence in basic and applied research such as neuroscience and cognition, humanoid technologies and robotics, nanotechnology, materials for a truly multidisciplinary scientific experience.

ESSENTIAL REQUIREMENTS

• A Master or Bachelor Degree in Economic or Humanistic disciplines
• Good knowledge of the English language
• Familiarity with the main IT software packages, including Word and Excel
• Cooperative approach with the stakeholders
• Accuracy and good analytical skills

ADDITIONAL SKILLS

• Knowledge of SAP software
• Experience in travel organization, administrative support and secretariat
• Good communication skills
• Strong problem solving attitude
• High motivation to learn
• Spirit of innovation and creativity
• Good in time and priority management
• Ability to work in a challenging and international environment
• Ability to work independently and collaboratively in a highly interdisciplinary and multicultural environment

• Interface for all relevant operational activities: drawing up orders and directly managing their issuance as part of the process of purchasing goods and services, in accordance with current legislation and with internal procedures, making use of the management information system (SAP) and monitoring the supply flow
• Issue of Purchase Orders
• Support in hiring procedures for employees and collaborators and management of student and undergraduate affiliation
• Interface with the scientific representatives and the internal and external stakeholders for all secretarial-administrative matters, including checking the progress of the budget assigned to the Research Lines
• Collaboration in the systematic archiving and conservation of supporting documents for expenses to prepare the relative reports
• Support for the preparation of reports and reporting files
• Organization of national and international travels of the Centre’s staff
• Organization of events, taking care of all the related obligation