Research Program Assistant II

at  Johns Hopkins University

We are seeking a Research Program Assistant II whose primary responsibilities will include leading subject recruitment for clinical research, answering study related questions, screening potential participants, scheduling and maintaining study calendar and serving as a liaison between the participants and the research teams. Excellent communication skills and a high level of work ethic and professionalism are required in addition to maintaining a high level of motivation and a positive attitude.
This position will support participant recruitment, retention and data collection for NIH funded studies. The Research Program Assistant II will prepare and organizing data collection materials for participant visits, conducting the study visits, and collecting biological specimens.

MINIMUM QUALIFICATIONS

• High School diploma or graduation equivalent.
• Two years related experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.
• Experience in using a personal computer.
• All HIPAA and related courses must be completed, and appropriate exams must be passed with the necessary certification within 2 weeks of the start date.

PREFERRED QUALIFICATIONS

• Some college courses.
• Experience using the REDCap secure web platform for building and managing online databases and surveys.
• Strong verbal communication skills.
  Classified Title: Research Program Assistant II
  Role/Level/Range: ACRO40/E/02/CC
  Starting Salary Range: $15.70 - $26.25 HRLY ($33,800 targeted; Commensurate with experience)
  Employee group: Full Time
  Schedule: Monday - Friday 8:30am to 5pm
  Exempt Status: Non-Exempt
  Location: School of Medicine Campus
  Department name: SOM DOM Pulmonary
  Personnel area: School of Medicine

• Perform data collection, data entry and data management functions for clinical research studies, review data input for accuracy and completeness.
• Assist with recruitment efforts across different studies, complete recruitment phone calls to determine eligibility as deemed per protocol, take care of the screening clinic schedule and as needed train new staff on these activities.
• Identify appropriate potential participants for clinical studies.
• Collect data via abstraction from paper and electronic medical records and from administering phone and in-person surveys.
• Call participants with reminders of their appointments, post appointments to research calendars, and maintain logs of patient screening, surveys and visits.
• Maintain filing system for electronic and paper-based research records according to HIPAA and IRB regulations and guidelines.
• Maintain and audit research charts for each participant enrolled in the clinical studies ensuring that documentation meets HIPAA and IRB and regulatory standards.
• Serve as liaison between investigator and IRB for administrative matters.
• Enter data into established REDCap databases, may develop spreadsheets/databases for tracking study progress.
• Actively communicate and update investigators on patient enrollment and data collection status via verbal and written communication.
• Communicate effectively and cooperate with clinical and research staff and collaborators who are directly and indirectly involved in the project to achieve project goals in an efficient and effective manner.
• Escort patients through hospital during research visits.
• Under supervision, perform quality assurance activities related to research protocols.
• Administer simple standardized surveys, clinical assessments and other data collection techniques to patients and their proxies in-person and via phone; record data on case report forms.
• Monitor and maintain supply inventory.
• Track and assess quality and completeness of data entry and abstraction; immediately raise potential concerns with supervisors.
• Take initiative in anticipating and responding to staff and research subjects’ needs based on awareness of routine and repeated job functions.
• Attend regular research group meetings (weekly or monthly).
• Effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency.
• Ensure that proper written informed consent from each study participant is obtained prior to entering study; ensure that the original signed and dated consent from each study participant is filed in participants’ research record.
• Regularly update clinical and research staff, verbally and in writing, of progress with job functions.