Research Program Coordinator - CardioVascular Institute

at  Beth Israel Deaconess Medical Center

Job Type: Regular
Time Type: Full time
Work Shift: Day (United States of America)
FLSA Status: Non-Exempt

WHEN YOU JOIN THE GROWING BILH TEAM, YOU’RE NOT JUST TAKING A JOB, YOU’RE MAKING A DIFFERENCE IN PEOPLE’S LIVES.

We are seeking a Program Coordinator in the CardioVascular Institute to support administrative operations for investigators. Prior experience with basic science/wet lab operations is preferred. Candidates with a college degree preferred. Duties may include calendar managements, booking travel, and other administrative responsibilities as needed.

REQUIRED QUALIFICATIONS:

• High School Diploma required; Associate’s degree preferred.
• Minimum of 1-3 years of related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications.
• May produce complex documents, perform analysis and maintain databases.

• Implements and coordinates administrative procedures, processes, services and systems for the assigned program.
• Trains other staff in proper methods and procedures to ensure the accuracy and quality of work.
• Provides administrative support to staff in assigned program areas.
• Schedules and prepares materials for appointments, meetings and special events.
• Coordinates program correspondence, calendars, projects and travel arrangements as needed.
• Ensures that staff are informed, and supplies and equipment are available.
• Develops, maintains and oversees program databases. Compiles data; prepares, summarizes and distributes regular and ad hoc reports.
• Coordinates, tracks and monitors program expenses, invoices and billing with appropriate cost centers and budget.
• Monitors and evaluates the effectiveness of the program administration.
• Collaborates with program leadership and members to identify other program needs. Recommends and implements modifications to improve effectiveness.
• Coordinates and oversees preparation for compliance with BIDMC policies and procedures as well as other external regulatory agencies.
• Maintains accurate records for compliance. Participates in quality improvement projects.