Resident Camp Administrative Coordinator- Camp Cullen

at  YMCA of Greater Houston

POSITION SUMMARY:

This position will oversee completion of the administrative tasks of the summer camp program, including but not limited to, lost and found, digitizing internal reports, mail, medical liaison, and camper supplies. Along with creating a safe and positive atmosphere that promotes camper safety and engagement. Provides a quality experience to children and parents focused on youth development including the YMCA core values: honesty, respect, responsibility, caring, and faith.

LANGUAGE SKILLS

Ability to read, interpret, retain, and teach documents such as safety rules, operating maintenance instructions, and procedure/educational manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of children, parents, staff, members of the YMCA, and/or others, as well as in one-on-one situations.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

QUALIFICATIONS:

• Prefer 2 years of experience in camp programming
• Prefer 1 year in a supervisory role.
• CPR, First aid and O2 certifications and Child Abuse Prevention training within 30 days of hire date.
• Prefer knowledge of, and previous experience with, diverse populations

OTHER REQUIREMENTS:

The Administrative coordinator is required to live on the camp property during the season.
The YMCA of Greater Houston provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.

• Maintaining organization and order of administrative responsibilities.
• Assist in scheduling and organization of Leadership weekly tasks.
• Assist in the collection and delivery of needed camper supplies upon first day of camp programing.
• Assist in delivery of a safe, fun and effective summer camp program.
• Maintains current knowledge of all emergency procedures
• Knows, understands, and consistently applies safety rules, policies, and guidelines for land activities.
• Follows YMCA policies and procedures, including those related to medical and disciplinary situations, child abuse prevention and emergencies.
• Take immediate action to ensure safety procedures are followed by campers. Follows up with summer camp director to determine long term solutions/actions, provides timely and accurate reports and follow-ups.
• Responsible for completing daily tasks related to the physical operation of camp facilities, equipment and staff.
• Submits requests in advance for additional office supplies when needed.
• Uploading and reporting any and all reports to respective online systems.
• Maintaining lost and found items located on site.
• Organizing, delivery and collection of mail to staff and campers.
• Assisting the medical team in the completion of medication delivery to campers.
• Organization and delivery of camper shirts.
• Assisting the camp Business Director and team with the camp store.
• Participates enthusiastically with other program staff to prepare camp for summer camper arrivals, departures, and special events.
• Participates enthusiastically in program staff meetings and trainings.
• Maintains positive relations with guests and other staff. Conveys information on programs and schedules to campers.
• Attends camp marketing events and other special events as directed and other duties allow.
• Represents and promotes the YMCA in the local community and develops positive working relationships with other organizations, businesses, and governmental entities.
• Develops and maintains collaborative relationships with community agencies in service delivery area.
• All other duties assigned