Resident Relations Specialist

at  FirstService Residential

JOB OVERVIEW:

The Resident Relations Specialist (“RRS”) supports the on-site staff and provides responsive service to every resident or guest they encounter. The RRS is the interface who executes a variety of concierge/social/resident functions enhancing the resident experience at their property or community. While all on-site positions promote and exude warm and helpful service, the RRS position specifically focuses on “Five-Star” service excellence. The RRS is tasked with understanding residents expressed and unexpressed preferences and executing a full-service hospitality platform under the direction of the General Manager. The RRS is customer focused with excellent interpersonal communication and organizational skills and has a “can do” attitude. He/she must understand and adopt all community management tools (communications mediums, Connect, Access Control, Security etc.) daily to enhance the lifestyle of every resident.
In addition, the RRS supports and executes administrative tasks as directed by management. This position requires skilled representation (verbal, written, visual) always, with peak emphasis on delivering friendly, helpful and professional service to all residents, co-workers and management.
Compensation: $18-19/hr

SKILLS & QUALIFICATIONS:

• Will possess past Resident Services, Customer Service and/or Hospitality experience.
• Is highly organized and detailed oriented with a “can do” team player attitude. Has excellent
• communication and customer service skills and is administratively strong. Is proficient in MS Office with the willingness and ability to learn company internal software. Can multitask while working at times under pressure and in a diverse environment.
• Must always be passionate about providing our residents exemplary customer service .
• Ensures personal appearance are clean and professional at all time while maintaining a
• pleasant demeanor.
• Demonstrates consistent effective written, verbal and listening communication skills.
• Demonstrates problem-solving abilities independently and responsibly.
• Has the ability to quickly adapt to change both in client needs and policies and procedures
• which have been implemented by management and the HOA Board of Directors.
• Able to work independently and as a team and prioritizes daily workload efficiently and
• professionally.
• Receptive to receiving constructive feedback regarding personal performance for
• professional development.
• Must work effectively with co-workers, residents and others by sharing ideas in a constructive
• and positive manner; listens to and objectively considers ideas and suggestions; keeps commitments and keeps others well informed of work progress, timetables and issues; address’ problems and issues constructively to find mutually acceptable and practical business solution; address’ others by name, title or other respectful identifier.
• Must be flexible in work schedule which may include AM/PM shifts, weekends and holidays.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be mobile enough to move about the facilities, including up and down stairs andrecreational areas and navigate uneven surfaces.
• Must be able to lift to 25 pounds.
• Must be able to sit and stand for extended periods of time.
• Must have finger dexterity for typing/using a keyboard.
• Must be able to actively talk and listen to clients, vendors, co-workers and supervisors

ABOUT US:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

EXPERIENCE EXCEPTIONAL SERVICE WITH A FULFILLING CAREER IN PROPERTY MANAGEMENT WITH FIRSTSERVICE RESIDENTIAL.

To learn more about our company and culture, please visit www.fsresidential.com/california

DISCLAIMER

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.

YOUR RESPONSIBILITIES:

• Identifies and clarifies residents expressed and unexpressed needs, answers questions and
• gives direction and instructions in a professional helpful manner.
• Answers the telephone within two rings, using correct salutations, personal identification and
• telephone etiquette.
• Takes, records and relays messages accurately, completely and legibly.
• Complies with service expectations and company standards as well as policies and
• procedures.
• Accommodates Resident requests expediently and courteously within 24 hours of initial call.
• Follows up with person assigned to task and Resident to ensure completion of the request.
• Attends and participates in designated meetings or functions as required by the General
• Manager or the Board of Directors.
• Administers the access control program, which includes the issuance of Gate remotes/property
• access cards and updates tracking software.
• Informs all vendors and residents of rules and regulations.
• Assists with set up for new residents or files, orientation, Click pay and access cards.
• Maintains complete knowledge and complies with the HOA’s policies and procedures.
• Maintains fresh organized workstations with necessary supplies throughout shift as well as
• administers the cleanliness of the offices entrance and lobby.
• Makes accurate timekeeping and payroll entries each day in accordance with company
• policy.

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be mobile enough to move about the facilities, including up and down stairs andrecreational areas and navigate uneven surfaces.
• Must be able to lift to 25 pounds.
• Must be able to sit and stand for extended periods of time.
• Must have finger dexterity for typing/using a keyboard.
• Must be able to actively talk and listen to clients, vendors, co-workers and supervisor