Restaurant & Catering Administrative Assistant

at  El Chorro Lodge

JOB DESCRIPTION

Title: Restaurant & Catering Administrative Assistant Department: Sales & Catering

SUMMARY OF POSITION:

The administrative assistant to the Restaurant & Sales department manages the Sales reception area while supporting multiple sales and catering managers for El Chorro Lodge. The position is integral to the sales process by facilitating client request for proposals (RFP), proposals, contracts and related group booking activities.

QUALIFICATIONS:

Education: High School Diploma or equivalent required, college degree preferred.
Experience: Previous Administrative / Clerical experience required; hospitality experience preferred.
Certificates or Licenses: NA

KNOWLEDGE, SKILLS AND ABILITIES:

• Required proficiency Delphi inventory management system & Microsoft Office Products (Word, Excel, Outlook).
• Required Knowledge of Hotel / Resort Operations.
• Able to multi-task efficiently.
• Proficient project and organizational skills .

ESSENTIAL FUNCTIONS:

Assist Restaurant & Sales department managers with essential functions (expense reports, site inspections coordination, sales file organization, sales related accounting issues.

• Prepare sales contracts, proposals and client documents.
• Coordinate incoming client RFP’s (request for proposal).
• Perform various sales office organizational activities.
• Take part in Sales Office reception area coverage.
• Answer multiple phone lines while remaining organized.
• Lunch / Vacation coverage.
• Quote rates and communicate with guests and meeting planners via verbal and written communication.
• Shadow Site Tours (as requested by the Managers / Directors).

Other duties as assigned by the Director of Sales and Catering, Sales Managers, and or the General Manager.