Retail and Operations Coordinator

at  Shape Holdings Corp

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent communication and document presentation skills
• Excellent interpersonal skills and a positive attitude
• Aptitude to embrace change and welcome innovative approaches in an exceedingly evolving, fast paced environment
• Cheerful outlook and a demonstrated ability to be initiative-taking, resourceful, approachable, focused and genuinely care at all times
• Excellent follow-through and organizational skills
• Able to multi-task and work efficiently in a fast-paced environment
• Proficient Microsoft Word + Excel experience
• Experience with Yardi and Angus software an asset

REQUIRED TRAINING AND EXPERIENCE

• 2+ years of industry related experience an asset
  Salary Range: $45,000 – $47,500 / year (plus bonus and benefits)

ABOUT THE ROLE

As the Retail and Operations Coordinator, you will play a crucial role in ensuring the smooth functioning of our team while collaborating with various team members to maintain high standards of operational efficiency and tenant satisfaction. This position is full-time onsite position.

PRIMARY JOB RESPONSIBILITIES

Administrative Assistance

• Reception and front desk duties
• General inquiries (telephone and front desk reception)
• Mailroom and courier management
• Generate and track purchase orders
• Office supplies ordering, inventory and printer maintenance
• Minute taking at bi-weekly TAB team meetings
• Update and circulate weekly team work schedule
• Print and laminate documents as required

Tenant Assistance

• Tenant sales tracking, updating, and inputting (Excel spreadsheets/Yardi)
• Tenant insurance renewal tracking and filing
• Prepare and distribute property and tenant memos
• Update and maintain tenant contact Information
• Prepare short term tenant and storage agreement

Operations Assistance

• Update and maintain tenant contractor insurance/WCB forms
• Tenant communication memos including Disruption Notices
• Assist with contractor/tenant site access
• Rick-Check data and Green-Check data tracking
• Co-Chair Health + Safety meetings
• Prepare miscellaneous agreements as assigned
• Review files, locate documents, track files assigned