Retainer for the Administrative Support for FACE Form Verifications

at  United Nations Development Programme UNDP

BACKGROUND:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. By positioning women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
UN Women works in partnership with the United Nations, Non-Government Organizations (NGOs) and Civil Society to achieve the programme outcomes of UN Women. Currently UN Women manages 9 active Responsible Partners (RPs): 8 Non-Government Organizations (NGOs) and 1 UN Agency. For the purpose to advance the financial reporting from the RPs, UN Women seeks Administrative Support for the FACE (Funding Authorization and Certification of Expense) FormVerifications. The retainer supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Consultant promotes a client, quality and results-oriented approach. The Consultant works in close collaboration with the programme and projects staff and the Operations team to ensure consistent service delivery.
Under the overall supervision of the Finance Associate, and direct support to Programme Associate for the programme unit, the consultant will undertake the review and verification of the supporting documents for FACE Form when necessary. This entails analyzing the authenticity and accuracy of the provided information, ensuring compliance with established policies and guidelines, and collaborating with relevant stakeholders to address any discrepancies or missing information.

EDUCATION AND CERTIFICATION:

• A minimum of a bachelor’s degree in finance, Accounting, Business Administration, or a related field is required.

EXPERIENCE:

• At least 5 years of progressively responsible experience in an administrative or financial support role, particularly in verifying financial supporting documents;
• Experience with FACE form verifications is an asset;
• Experience working within an international organization or a non-governmental organization (NGO) is preferred;
• Prior experience in working with financial reporting or fund management in a UN or similar development context is an asset;
• Demonstrated experience in providing support to a team;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Verified documents means that all items reported are accurate, complete, and compliant, including income, expenses, and budget allocations.
• Submission of activity report on all verification of supporting documents of FACE Form in Partner Office’s during in line with request and feedback from UN Women.
• The activity report shall include detailed findings and recommendations based on the review, highlighting areas of improvement, and suggesting corrective actions if necessary.