Revenue Coordinator (18-month contract)

at  The Cadillac Fairview Corporation Ltd

WHAT YOU WILL DELIVER:

• Maintain accounts receivables as per company objective standards by ensuring the timely collection of all rents
• Work with Legal in providing information for Tenants in legal status including Tenants in defaults, litigation and bankruptcy.
• Maintain an up-to-date record of all negligent accounts by preparing a variety of accounts receivable reports and letters such as, but not limited to, account statements and correspondence to each tenant, doubtful accounts, write-offs, and proof of claims
• Prepare 5th of the month analysis of outstanding Rent to ensure company objectives have been met
• Maintain accounts receivables comment reports up-to-date by ensuring status of outstanding amounts have been categorized by type allowing effective management of outstanding amounts
• Maintain rent roll and associated charges in finance system as per lease agreement
• Process all client billings, rental notices and parking income including year-end notices through finance systems on a timely and accurate basis and forward to all clients to ensure the availability of all relevant information and to limit the possibility of outstanding accounts
• Review, verify and accurately input a variety of information related to clients’ leases; prepare correspondence such as, but not limited to, rental notices and welcome letters; liaise on a regular basis with clients in order to develop and maintain good working relationships
• Respond to inquiries from clients by reviewing leases and billings for discrepancies and making necessary adjustments
• Input all clients’ monthly sales and follow up on missing sales information.
• Input all clients’ certified and audited sales following up with the Tenant where necessary.
• Review and update sales estimates and post monthly sales accruals
• Review sales information for accuracy and fluctuations month over month.
• Input consumption information in preparation of monthly and annual Recoveries processing. Analyze consumption variances month over month and follow up with Operations where necessary.
• Complete monthly recovery estimate reconciliation and set-up to ensure timely calculation of recovery accruals
• Support the implementation of new platforms and systems enchantments as required
• Lead Monthly AR meetings with Property GM and VP of Operations ensuring action items are addressed and followed up on.
• Reconcile specialty leasing and storage contracts and ensure agreements are processed in finance systems
• Perform mass maintenance of estimated recovery rates and distribute annual packages to clients
• Process miscellaneous billings for service-related charges and reconcile the balance sheet accounts for quarterly working paper files
• Establish and maintain a strong working relationship with Tenants in order to ensure Tenant is provided all necessary information to make payments on a timely basis.

To maintain accurate client account information and to communicate on a regular basis with clients in order to provide them with current account status and to avoid delinquency. Provide the Operations and Leasing team supporting information necessary for Client relationships.