Rota Coordinator

at  University Hospitals Sussex NHS Foundation Trust 279

Communications To communicate complex information (e.g. communicating a change to hospital policy, or staff numbers etc.) to other departments within the hospital, overcoming significant barriers using a high level of interpersonal and persuasive skills. To act as rota and absence management administrator and to attend relevant meetings and courses to discuss current and future issues. To implement changes to policies, procedures, upgrades and functionality in area of responsibility.
To train administration staff on relevant system to ensure accurate capture of absence and clinical duties and ensure correct data input on the system, as defined by local protocols. To attend meetings relevant to the role of an administrator within the Major Trauma, Neurosurgey and Spinal Directorate. To attend if required clinical Directorate management meetings and where necessary present a summary report on the absence management for the services. To take action to resolve problems occurring within the Neurosurgery and Spine staffing in regard to template and skill mix.
Responsibilities To work in collaboration with the Operations Managers in the annual capacity/demand planning for clinical services. To provide monthly statistical reports on absence to the Operational Manager. To ensure HR and UHSussex Policies are adhered to in terms of absence management. Constantly review working practices in the rota management and absence management and liaise with HR to identify where operational improvements can be made.
To act as a contact point and advisor for rolling out the absence management and rotas of midwifery staff across the Trust. To work closely with the Operational Managers and HR in matters relating to rota management. Responsibility for producing an efficient and effective rota management and absence management system for the Urology staff within the Division in conjunction with wider Trust developments. To work with the Operational Urology Manager to review bank spend across the Division.
To manage the rota management and absence management systems. Responsible for the appropriate and equitable distribution of nights and weekends cover across the staff within the services. To set up a system for the management of annual leave for Doctors and support staff to provide consistent clinical provision to the hospital. To provide weekly duty rotas detailing appropriate levels of staffing for the clinical services within Urology.
To collect, analyse and interpret statistical performance information relevant to activity within the W&C clinical services. To advise the Operational Urology Managers of any issues relating to clinical provision for the clinical services in Urology when necessary

Please refer the Job description for details