RSCH ADM 4 (Financial Contracts & Grants Analyst)

at  University of California Davis

FINANCIAL CONTRACTS & GRANTS ANALYST

Under general supervision of the Director, Mouse Biology Program (MBP) this position will provide financial support for activities related to budget and forecasting, pre- and post-award contracts & grants administration, financial analysis and reporting, and recharge rate development. Independently perform high-level budgetary and financial functions for the MBP. Prepare and establish budgets, organize resources according to budgetary plans, prepare both routine and ad hoc financial reports using data from the general ledger and unit or project budgets, and forecast revenue and expenses. Coordinate and oversee the development and maintenance of Recharge Rates for the MBP. Work with the Director to develop and review the rates for recharge services and other revenue/funding sources as needed. Represent OR in the meetings and discussions as needed. Assist in the OR annual budget process including the development of presentations and the preparation of annual reports. Develop and maintain computerized databases and spreadsheets for complex analysis and graphical displays including dashboard reporting. Independently prepare detailed reconciliations, complete expense and fund transfers and make recommendations to the Director for continuous improvements in both the quality and presentation of financial information. Assist in the development of multi-year operational and capital budgets and financial plans. Ensure appropriate accounting and internal controls are maintained. Work directly with the Director, managers, and other key stakeholders throughout the organization.
Independently responsible for financial and budget management, oversight, and accountability for all intramural and extramural funds including managing both the pre-award and post-award programs for MBP academic researchers. Serve as primary point of contact for compliance consultation and as the primary resource to the MBP academic researchers for all extramural activity. Manage comprehensive pre- and post-awards including complex proposal development and submission in support of the MBP’s contracts & grants portfolio. Independently manage interaction and liaison work with Sponsored Programs, National Institutes of Health and other sponsoring agencies, collaborating academic institutions, administrators and academic researchers within the MBP at all levels to ensure the proper administration of federal and private funded contracts and grants.
Ensure compliance with sponsor and University Policy & Procedures for all business processes and all intramural and extramural funding on behalf of the MBP researchers.
Oversee implementation and management of various aspects of the business operations including accounts receivables, development and maintenance of the customer database, external client business agreements, Service Level Agreements (SLAs), Memorandum of Understandings (MOU), service contracts, and warranty agreements.

FOR FULL CONSIDERATION, APPLICANTS ARE ENCOURAGED TO UPLOAD LICENSE, CERTIFICATION AND/OR EDUCATIONAL DEGREE IF REQUIRED OF THE POSITION.

• Bachelor’s degree in accounting/finance or other related fields or equivalent work related experience.
• Demonstrated experience with pre-award research administration and grant application preparation including preparing and submitting proposals for contracts and grants to extramural sponsors using campus and extramural sponsor electronic Research Administration (eRA) systems (e.g., NIH ASSIST).
• Experience with post award accounting and financial reporting and internal audits of grants and contracts to ensure compliance with institutional and funding agency requirements, including NIH.
• Experience interpreting, negotiating, researching, analyzing, explaining and applying contract and grant policies for state, federal and other funding agencies (e.g., NIH), including budgeting processes, financial reporting requirements and policies regarding the use of funds.
• Experience performing high-level financial management tasks in a multi-fund source environment. This includes experience handling budget, rate development, contracts & grant administration, and financial reporting in a business environment; analyzing budget proposals and policies; reconciling ledgers; developing recharge rates and operational budgets including a clear understanding of federal guidelines for recharge rate methodology development.
• Experience in financial analysis and business management, including experience performing high-level analysis of complex data to facilitate forecasting, decision-making and strategic planning; working with databases, web-based accounting and information systems, and complex spreadsheets; using Microsoft Excel and other common programs to distill relevant financial and statistical information from large data sets, prepare financial reports, and present the information for financial reporting (experience with other similar spreadsheet and presentation programs may be considered equivalent).
• Demonstrated oral and written communication skills appropriate for individual, group and formal presentations, to interact effectively with diverse communities and senior leaders to present complex data, prepare analytical reports, proposals, and correspondence to facilitate decision-making at appropriate times, such as at quarterly financial meetings.

PREFERRED QUALIFICATIONS

• Experience with university budgets and budgetary structures.
• Experience with university financial systems such as AggieEnterprise and PPMS.
• Progressively responsible experience as a budget, financial, and/or contract & grant analyst.
• Experience identifying potential research opportunities and knowledge of funding research resources.
• Experience serving as departmental compliance officer for federal awards, state and private foundation awards and industry awards.
• Ability to employ mathematical, statistical, analytical and problem solving skills to identify problems, analyze and compile data, present financial data and recommend solutions and contingency plans in a meaningful and useful format.
• Organizational skills to work with changing priorities and demanding workload and to use judgment to make logical decisions.