Russian speaker - PA to CEO

at  Synergy Advisory

PA to CEO - Job Description (Russian+English)
Position: Personal Assistant to CEO
Location: Dubai, UAE

JOB SUMMARY:

We are seeking a highly organized and proactive Personal Assistant (PA) to support the CEO in daily administrative tasks and business operations. The ideal candidate will be detail-oriented, efficient, and capable of managing a variety of tasks with a high level of professionalism and confidentiality.

QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Management, or related field.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and manage multiple tasks simultaneously.
• Flexibility to work outside regular office hours when necessary.

PREFERRED QUALIFICATIONS:

• Experience working in a multinational or fast-paced environment.
• Proficiency in additional languages is a plus.
• Familiarity with project management tools and software.
  Job Types: Full-time, Permanent

Experience:

• PA: 1 year (Required)

Language:

• Russian (Required)
• English (Required)

Location:

• Dubai (Required)

• Administrative Support:
• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing communications on behalf of the CEO.
• Prepare and edit correspondence, reports, and presentations.
• Maintain and organize files, records, and documents.
• Meeting Coordination:
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange conference calls and video conferences as needed.
• Travel Management:
• Arrange and manage travel itineraries, accommodations, and logistics for the CEO.
• Prepare travel expense reports and manage reimbursements.
• Office Management:
• Ensure the CEO’s office is well-maintained and stocked with necessary supplies.
• Handle personal errands and tasks as requested by the CEO.
• Project Assistance:
• Assist the CEO with special projects, research, and data analysis.
• Coordinate with internal and external stakeholders on various projects and initiatives.