S24025 Administrative Support

at  Lethbridge School Division

ADMINISTRATIVE SUPPORT - CHINOOK HIGH SCHOOL

We are excited to have an Administrative Support opportunity available starting immediately.
Lethbridge School Division embraces diversity and functions in a dynamic, innovative, and fast paced environment. Lethbridge School Division is looking for an energetic professional who doesn’t mind wearing multiple hats. The Administrative Support will perform a variety of administrative tasks in support of school office operations. Duties include but are not limited to word processing and reception services, maintaining various school and student records, operating standard office and school equipment, and assisting in organizing school events and activities. Employees in this position are effective communicators with excellent organization, prioritization, time management and public relations skills.
This position will require considerable contact with staff, students and parents, providing assistance, responding to routine inquiries and requests for information. In addition, the Administrative Support will receive and direct callers both by phone and in person.
The successful candidate will possess demonstrated abilities in the above-mentioned administrative responsibilities and effective working relations with the public, students, school staff, administrations and division officials.

WE ARE LOOKING FOR EXPERIENCE IN PERFORMING THE FOLLOWING:

• Manage and coordinate confidential student files.
• Manage school cumulative files and student records - student registrations, sending and receiving cumulative files, ensuring cumulative files meet content requirements, organizing and managing student files, maintaining historical student records.
• Manage and file historical student records.
• Powerschool - daily student attendance, weekly attendance reporting, updating student demographics, report card/grades management within PowerTeacher and PASI, student registration and file management, medical information inputting and updating.
• Create, edit and manage school publications and event programs.
• Provide administrative support for school events.
• General reception supports.
• General administrative support to school administration.
• Assisting in the coordination of bussing and transportation.
• Digital Media – updating information to the school web site, sharing school events and notifications using school Facebook and Twitter accounts.
• Assist in managing of school fees.
• School publications and programs - editing, desktop publishing and supporting administration in planning.
• Conference management - setting up appointments for Parent/Teacher Conferences, assisting parents with online bookings and organization of teacher schedules.
• The successful candidate must possess outstanding abilities to work within a team environment, as well as to efficiently multi-task in a very busy office.

EDUCATION AND EXPERIENCE REQUIRED:

• Post-secondary diploma in office/business administration with some related experience.
• Proof of Grade 12 or General Educational Development (GED). Education received outside of Canada will require a Educational Credential Assessment (ECA) or International Qualifications Assessment Service (IQAS) confirming high school or post secondary equivalencies.
• Combination of education and experience.

Please refer the Job description for details