Sales and Administration Office Manager Assistant

at  EXTRUFLEX

ABOUT US

Extruflex Group is a leading manufacturer and distributor of flexible PVC strips, sheets, and transparent films for the industrial doors, partitions, and events sectors. We pride ourselves on our commitment to quality, service, and reliability, offering solutions for thermal insulation, soundproofing, and waterproofing across industries including food production, logistics, and event management.

ESSENTIAL SKILLS AND EXPERIENCE:

• Strong leadership and team coordination skills with excellent attention to detail.
• Minimum 3-5 years’ experience in Sales and Administration Office, ideally within more experience in a sales administrative environment.
• Proven ability to manage multiple tasks and adapt to changing priorities.
• Strong organizational, planning, and time management skills.
• Ability to work independently and efficiently to meet our clients expectations.
• Articulate with excellent communication skills and a professional telephone manner.
• Proficient in Microsoft Outlook Emails, Excel, and Word.

PREFERRED SKILLS:

• Experience with SAP and Pipedrive CRM systems.

THE ROLE

We are looking to replace and therefore seeking a highly motivated and detail-oriented Assistant Sales and Administration Office Manager to join our small but dynamic team. In this role, which is an “Open Space” environment, you will be responsible for overseeing office operations alongside the Office Manager and providing sales and administrative support to ensure smooth day-to-day business activities. You will play a key role in supporting sales, maintaining customer relationships, and contributing to the overall success of the company. This position requires excellent organizational skills, a proactive attitude, and the ability to manage multiple tasks efficiently in a small team environment.

RESPONSIBILITIES

• Manage and coordinate daily administrative operations while overseeing a small internal team.
• Support the company’s growth strategy through effective sales and customer service administration.
• Monitor client accounts to track and understand order trends, contributing to business development.
• Continuously develop and refine office procedures to maximize efficiency.
• Provide updates and assist executive management as needed.
• Maintain and update accurate information on the CRM database and ERP (SAP).
• Raise and manage purchase orders with suppliers based on inventory analysis.
• Ensure timely payment of receivables and follow up on outstanding accounts.