Sales and Events Coordinator

at  House of Lords

JOB SUMMARY

We are looking for a Sales and Events Coordinator to join our Catering and Retail Office at House of Lords. This is a position where you will be working alongside other banqueting coordinators. The purpose of the role is to provide assistance to the Head of Sales and Events Manager in delivery of the full range of event and banqueting activities, including providing a high quality, professional service to Members, organisers and guests.
This will be achieved by an exemplary approach to customer service and the ability to promote sales, maximizing revenue and profitability. This is an opportunity onsite at Parliament!

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

YOU’LL BE ACCOUNTABLE FOR/TO:

• Assist in maintaining accurate records of forthcoming events, organize relevant correspondence, liaise with Members and external organisations; arrange and advise on matters relating to timing, capacity, costs, seating, format, printing of invitations and menus, av requirements, protocol and security.
• A proactive approach to maximising additional sales opportunities for increasing revenue and profitability.
• Prepare the weekly function sheets for all function rooms. Pass on information to the appropriate outlets including final numbers and last-minute changes. Advise Chefs of special dietary requirements. Attend weekly function briefing meetings and advise on queries when necessary.
• Assist and advise on printing requirements including invitations, menus, table plans and place cards liaising with printer as required.
• Ensure timely confirmation of details regarding forthcoming events and ensure all appropriate information is received within 14 days of provisional bookings.
• Administer up to date guest list information for security.
• Collect guests from the pass office for meetings and show rounds.
• Assist with booking confirmation and the sending out of up-to-date menu Packs three months ahead of booked events.