Sales & Closing Specialist (Contract)

at  Mattamy Homes

WHO WE ARE

Mattamy Homes is the largest privately owned homebuilder in North America, with 40-plus years of history across Canada and the United States. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In Canada, our communities stretch across the Greater Toronto Area as well as in Ottawa, Calgary and Edmonton.

WHAT YOU’LL DO

• Data entry and legal/ pricing inspection of all incoming offers and amendments, with precise allocation of product codes and costs. Includes monitoring closing dates and specific clauses and schedules within each agreement.
• Creating and distributing necessary legal closing documents: HST rebates, Statement of Adjustments, and Tarion enrollments for individual units.
• Inputting closing costs and balancing ledger sheets before closing (deposits and upgrades) and determining amounts to credit/ debit.
• Addressing issues raised by purchasers and lawyers regarding construction, taxes andStatement of Adjustments.
• Banking and accounts receivable to ensure all owing monies are paid.
• Approval of sales commission invoicing (purchase price & lot premiums).
• General administration (filing, creating files, photocopying, scanning, faxes and mail).
• Telephone/email inquiries and communication with external entities: lawyers, auditors, CCRA, Tarion and purchasers as well as internal departments: sales offices, construction, finance, design and customer care.
• Processing necessary Tarion Vendor/ Builder requirements. Includes: Yearly renewals and enrollments for new projects/ phases and Deposit Trust Agreements for condominiums.
• Closing notifications to utility companies.
• Weekly reporting of closings and deposits.
• Cheque requisitions for refunds of cancelled deals.

What you bring

• Completion of college diploma required, preferably in Office or Business Administration.
• Must be detailed and thorough in execution of work.
• Excellent communication skills, particularly the ability to prepare professional letters.
• Highly organized with the ability to multi-task.
• General knowledge of the new/pre-construction condominium sales process, construction process and TARION guidelines.
• Demonstrated proficiency and speed in Word and Excel.