Sales & Office Coordinator

at  Guillevin International

Sales & Office Coordinator
Status:
Regular, Full time
Location:
Edmonton, Alberta
Job Description
This is a multi-function role in a Business Centre. Reporting to the Business Centre Manager, the person in the Sales & Office Coordinator role should be a dynamic self-motivated individual ready to work in a fast-paced team environment and capable of providing superior customer service to our valued customers.
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MAIN RESPONSABILITIES:

• Supply Management: Order office and warehouse supplies, ensuring inventory is well-stocked and that the team has what they need to succeed.
• Sales Team Support: Assist the sales team by sourcing and gathering necessary documentation, providing data, and facilitating their workflows.
• File documents: Ensure the systematic preservation of relevant information and their efficient retrieval.
• Accounts Payable & Receivable: Assist with the management of AP and AR tasks to ensure accurate and timely processing of financial transactions.
• Vendor Relations: Reach out to vendors regarding delivery issues, ensuring timely and accurate resolution of concerns.
• Credit Applications: Assist with the completion and submission of credit applications for customers and vendors as needed.
• General Administrative Support: Provide general office and administrative support, assisting where needed across departments, and ensuring the smooth operation of day-to-day tasks.

QUALIFICATIONS:

• Grade 12 minimum completed; Ideally 1-2 years of related experience;
• Highly Organized: Ability to manage multiple tasks, prioritize effectively, and stay ahead of deadlines.
• Proactive: Takes initiative and anticipates needs, always looking for ways to improve efficiency and solve problems before they arise.
• Innovative Thinking: Willingness to think outside the box and contribute ideas for improvements in office processes and workflows.
• Attention to Detail: Ensures accuracy in all tasks, from ordering supplies to managing financial documents.
• Strong Communication: Ability to communicate clearly and professionally with team members, vendors, and customers.
• Tech-Savvy: Comfortable using various software tools (Microsoft Office Suite, accounting systems, etc.) and willing to learn new technologies.
• Customer Focus: Prioritize customer needs and expectations and provide excellent service.

Ideal Candidate:

• Self-regulated learner who can set goals, monitor their progress, and work with minimal guidance.
• Self-starter who doesn’t wait for instructions but is always looking for ways to help and improve processes.
• Team player who can work across departments and take on various tasks without hesitation.
• Highly adaptable and flexible in a changing work environment.
• Committed to delivering excellent results and willing to go above and beyond.

This is a position with potential for growth.
What’s in it for you
We are a major player, involved in the energy transformation in Canada. Certified as a Great Place to Work®, we offer a dynamic work environment with great career opportunities. We promote autonomy and decision making.

What sets us apart is our:

• Annual profit-sharing offered to all in addition to our competitive compensation: rewarding accomplishments is part of our culture.
• A strong national network offering real opportunities to grow: our people make the difference.

Among our benefits:

• Flexible group insurance plan customizable to your needs.
• Free health resources available 24/7: Telemedicine and Employee Assistance Program (EAP).
• Group RRSP with employer contribution and TFSA.
• Postsecondary Scholarship Program for our employee’s children.
• Charging terminals available at our facilities.
• Years of Service Recognition Program.

Come build your career with us, a growing network where our people make it happen!
Our recruitment process ensures equality and diversity. Please note that only successful candidates will be contacted

Please refer the Job description for details