Sales & Purchase Ledger Manager - Internal Applications Only

at  Brio Leisure

Based at: Head Office - Northgate Arena
Hybrid working - 2 days in the office.
Hours of work: 37 hours per week
Contract type: Permanent
Salary: £22,269 per annum
Closing date: Monday 30th September 2024
Proposed Interview Date: Tuesday 1st October 2024

JOB PURPOSE

To manage and oversee the Sales and Purchase Ledger function within the Brio Leisure Finance team. Working collaboratively across the Sites and Departments of Brio Leisure to ensure the sales and purchase ledgers are correct, complete and in accordance with company policies and statutory legislation. Additionally, to manage and develop the Finance Assistants, supporting and coaching them in their roles and ensuring all tasks of the team are planned and completed in a timely manner.

MAIN RESPONSIBILITIES

• Efficiently manage the processing of all sales ledger transactions for Brio leisure.
• Ensure the collection process of Membership Direct Debit payments is managed accurately, timely and in compliance with data processing / banking laws.
• Manage the process of income reconciliation for the business, from Point of Sale to Bank statement ensuring it is all correctly processed within the financial system.
• Ensure all sales invoices /statements are raised correctly and issued to debtors in a timely manner and support team members with query resolution to full payment as required.
• Support the Aged Debtor management process through engagement with the monthly review meetings and query resolution as required.
• Efficiently manage the processing of all purchase ledger transactions for Brio leisure.
• Ensure the processing of purchase ledger invoices /credit notes onto the Business’ financial systems is accurate and timely and all purchase liabilities have been correctly authorised and accounted for.
• Manage the processing of the Company’s purchase ordering system, ensuring the correct approval levels are in place and adhered to.
• Ensure the company’s VAT position is reflected correctly during the process of the processing of the sales and purchase ledger transactions.
• Manage the process of creditors payments ensuring all creditors are paid in accordance with the company’s agreed credit method and terms.
• Support the Aged Creditor management process through engagement with the monthly review meetings and query resolution as required.
• Plan, prioritise and efficiently manage the workload of the Sales and Purchase ledger area ensuring the team have adequate resources to complete their roles in a timely way.
• Manage, coach, and develop the Finance Assistants, through regular (preferably no less than monthly) 1-2-1s to monitor their welfare and assist them with solving challenges as they arise. Additionally, these meetings should be used to feedback on performance highlights/issues as they arise.
• Ensure all queries (internal and external) that come to the Finance team are directed to the correct member of the team through management of the Finance Team Email Inbox
• Proactively review the departments systems and processes and actively engage in projects to improve them, as necessary.
• Ensure the appropriate records are kept for the Sales and Purchase Ledger area and that they are regularly archived when not required.
• Support the Finance Manager and Finance Team with completing the monthly/annual accounts to the agreed timelines.
• Support the Finance Manager and Finance Team with the annual audit information requests and queries as required.
• Support the Finance Manager by completing any ad hoc requests for the Finance function as required.