Sample Management Assistant

at  LabConnect LLC

Overview
LabConnect improves lives by partnering with pharmaceutical and biotech companies, and clinical research organizations (CROs) to accelerate the development of new medicines around the world.
We are an independent, global, one-stop-shop focused on delivering Central Laboratory Services that are tailor-made, timely and flexible to meet the evolving study demands of traditional to increasingly complex trials. Additionally, we provide Functional Service Provider (FSP) Solutions, supporting our clients with scientific and technical expertise, acting as an extension of their team, coordinating all laboratory related needs, advising on strategies for lab data collection and providing end-to-end analytical and logistical solutions.
Summary
The Sample Management Assistant is responsible for handling all aspects of sample receipt and accessioning, sample storage and sample retrieval. They will assist in liaising with investigator sites and / or other LabConnect personnel to ensure that the samples and data received are complete, consistent and accurate. Collaboration with other team members and problem solving skills will be used to resolve issues before escalating to management.
The Sample Management Assistant will ensure that all work is conducted in accordance with the ICH E6 (R2) Guidance on Good Clinical Practice, for which training will be provided.

Responsibilities

• Reviews and commits digital forms and manages sample tracking/forecasting per study contract and OSD specifications.
• Provides sample tracking services for the company’s SampleGISTICS Services projects (SGS). The Sampling Coordinator will work closely with other staff within SGS and with the PRM department to provide operational support for SGS projects.
• Sample check-in/chain-of-custody management.
• Coordinate shipping sample specimens to (specialty) labs and sponsors and ordering necessary storage codes inclusive of generating manifests and performing mass status changes.
• Specimen storage at all temperatures, including LN2.
• Preparing reports (e.g. inventory reports, department specific reports, etc.), and all biorepository housekeeping tasks.
• Performs Form Review/Queries and resolve sample discrepancies.
• Monitors edit checks and QC forms as necessary and works with ISS/BRS on form/sample issues.

Required skills

• High School Graduate
• Excellent attention to detail, strong planning and problem-solving skills.
• Excellent organizational and time management skills.
• Excellent listening and verbal comprehension skills, including ability to translate client needs to team members.
• Ability to make well-thought out decisions and adapt to changing environments and requirements.
• Self-motivating and ability to work well independently as well as using a collaborative team approach.
• Ability to adhere to established timelines, processes and procedures.
• Proficient in Microsoft Word, Excel, and database software.
• Data Entry experience and/or life science industry experience
• Ability to navigate software and databases
• Fluent in German and English language, third European language is a plus

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Language Ability
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Fluent in German and English language.
Computer Skills
To perform this job successfully, an individual should have advanced knowledge of Microsoft Office
applications including Word, Excel, and Power Point.
Work Environment
The noise level in the work environment is usually moderate.
Physical Demands
The employee must occasionally lift and/or move up to 20 Kg. Specific vision abilities required by this job include close vision and ability to adjust focus. While performing the duties of this job, the employee is frequently required to stand; sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to reach with hands and arms.
This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform other related duties as may be required by their supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Read more below and get ready for your next great employment adventure!

• Reviews and commits digital forms and manages sample tracking/forecasting per study contract and OSD specifications.
• Provides sample tracking services for the company’s SampleGISTICS Services projects (SGS). The Sampling Coordinator will work closely with other staff within SGS and with the PRM department to provide operational support for SGS projects.
• Sample check-in/chain-of-custody management.
• Coordinate shipping sample specimens to (specialty) labs and sponsors and ordering necessary storage codes inclusive of generating manifests and performing mass status changes.
• Specimen storage at all temperatures, including LN2.
• Preparing reports (e.g. inventory reports, department specific reports, etc.), and all biorepository housekeeping tasks.
• Performs Form Review/Queries and resolve sample discrepancies.
• Monitors edit checks and QC forms as necessary and works with ISS/BRS on form/sample issues