Scanning Bureau Clerk

at  SWFT Clinical Services Ltd

WORKING:

Monday – Thursday: 12.00 – 6.00
Friday: 11.00 – 5.00
Interviews: 4th March 2025
We are looking for enthusiastic individuals to join our Scanning Bureau Team to support the preparation and scanning of paper patient records into the e-record system.
The suitable candidates will need to demonstrate high levels of accuracy and attention to detail. They should also be able to work well within in a team and be able to use their own initiative.
To have knowledge of all of the Scanning Bureau processes and activities:
Case note tracking using the local Patient Administration System PAS)
Indexing and cover note generation from the Electronic Document Record Management System (EDRMS)
Preparation of case notes and all relevant paperwork for scanning
Scanner operation and maintenance of the scanners
Quality assurance process using the dedicated quality control software
Storage of scanned notes
To ensure all scanned documents are processed to the standard required to meet the BS10008 Standard
Case note destruction
Active Record processes for inpatient episodes and outpatient clinics
Clinic Folder processes for outpatient clinics
Actively participate in the BS10008 Annual Assessments
Meet the daily Scanning Bureau key performance indicators (KPI’s)and Service Level Agreements (SLA’s)
SWFT Clinical Services is a wholly owned subsidiary of the South Warwickshire University NHS Foundation Trust (SWFT). The company provides a number of services such as outpatient pharmacy facilities at Warwick and Stratford and Nuneaton hospitals; estates and facilities management at Stratford hospital, Acorn House and Lillington Health Hub; private patient service and consultancy services to NHS Trusts.
Subject to the Company and individual’s performance, an annual discretionary bonus will be awarded.
There is automatic enrolment to the Company pension scheme, with the Company contributing 5%.
A benefits package is available to the appointed candidate upon successful completion of the six month probationary period. This gives access to benefits such as a car lease scheme; Home & Electronics scheme; discounted leisure and travel; retail discounts and a cycle to work scheme.
Where is also access to a 24/7, 365 days a year Employee Assistance Programme to support colleagues who may be facing some tough times or they need extra support with their mental well-being.
Deal with all enquiries and requests in an efficient and timely manner
To have knowledge of all scanning bureau processes to the required level of output, accuracy and quality standard
Undertake all scanning bureau activities and processes as required:
Indexing : to use the PAS and paper case notes to generate the relevant cover sheets needed to scan the paper record accurately into the EDRMs

Please refer the Job description for details