Scheduling and Payroll Administration

at  ICTS Ireland

Scheduling and Payroll Administration

Job Responsibilities

• Accurately completing all necessary administration in connection with scheduling and payroll.
• Answer telephones, screen calls and take messages from external or internal sources so that callers/visitors are dealt with promptly and courteously.
• Assist with scheduling, attending and note taking of key meetings and interviews / meetings on stations.
• Maintain accurate records for individual employees regarding pay rates, shift details, promotions, transfers, sick leave, visas etc.
• Support the administration and co-ordination of the recruitment process, On Boarding Program, and exit procedure.
• Provide general administrative support to the management team.
• Undertake any other reasonable duties required by the Station Manager.
• Plan, organize, and schedule own workload so that these activities are completed accurately and on time.
• General housekeeping, maintaining personnel files, filing, archiving.

The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local customer requirements.

Qualifications & Competencies

• Up to 1 years Administration experience
• Ability to work in a team environment and develop relationships
• Capable of multi-tasking working in a fast-paced environment
• Effective communication, presentation and interpersonal skills and delivery
• Computer literate - Microsoft Office365, Outlook, Word, and Excel Ability to effectively and accurately communicate information, in both verbal and written form.
• Ability to work under pressure whilst meeting all deadlines

• Accurately completing all necessary administration in connection with scheduling and payroll.
• Answer telephones, screen calls and take messages from external or internal sources so that callers/visitors are dealt with promptly and courteously.
• Assist with scheduling, attending and note taking of key meetings and interviews / meetings on stations.
• Maintain accurate records for individual employees regarding pay rates, shift details, promotions, transfers, sick leave, visas etc.
• Support the administration and co-ordination of the recruitment process, On Boarding Program, and exit procedure.
• Provide general administrative support to the management team.
• Undertake any other reasonable duties required by the Station Manager.
• Plan, organize, and schedule own workload so that these activities are completed accurately and on time.
• General housekeeping, maintaining personnel files, filing, archiving