Scheduling Coordinator - Permanent Part-Time (Multi-Site)

at  Muskoka Algonquin Healthcare

Working together to provide outstanding integrated health care to our communities delivering the best patient outcomes with exemplary standards and compassion, Muskoka Algonquin Healthcare (MAHC) is a multi-site organization that includes Huntsville District Memorial Hospital Site and South Muskoka Memorial Hospital Site.
Are you detail-oriented and very organized? Have you worked in a position where you had information on multiple screens, yet managed to keep everything clear in your mind? Are you comfortable scheduling employees for shifts and making multiple calls during the day?
If you are someone who is patient, dedicated to healthcare, not easily distracted, and enjoys working with a tight-knit team, this might be the role for you!
Maybe you are good at jigsaw puzzles, maybe you prefer to play online games on multiple screens, or maybe you just find satisfaction in crossing items off your to-do list. Read on to see if this role is for you!

REQUIRED EDUCATION & CERTIFICATION(S)

• College Diploma or Certificate in Office Administration, Human Resources , Business or an equivalent combination of education and experience

REQUIRED SKILLS & EXPERIENCE(S)

• One year of administrative experience in a Health Care Environment with specific experience having worked with multi-disciplinary teams.
• 2-3 years of recent scheduling experience in a unionized environment.
• Ability to develop master rotations and scheduling templates
• Excellent knowledge and interpretation of Collective Agreements
• Ability to work independently, demonstrating initiative in a high volume, busy work environment requiring flexibility, adaptability, and critical prioritization skills
• Ability to time manage, prioritize, and multi-task to tight deadlines
• Demonstrated attention to detail
• Well-developed written and verbal communication skills with the ability to interact with a variety of different individuals in a calm, collaborative, problem-solving manner
• Proficient computer skills having worked with software programs including Scheduling Software, Microsoft Word, Excel, and Microsoft Outlook
• Excellent keyboarding and word processing skills
• Familiarity with hospital and staffing patterns
• Working knowledge with computer software programs including Quadrant, and Quadrant Report Writer an asset
• Show an eagerness and capacity to adapt to change
• Demonstrated strong ability to identify, analyze and creatively solve problems
• Demonstrated appreciation and respect for protocol, professionalism, and confidentiality

As a Scheduling Coordinator at Muskoka Algonquin Healthcare you will ensure the required staff are scheduled and that all their payroll scheduling details are recorded in a fiscally responsible manner in accordance with collective agreements and hospital policies. This role splits time between both our Bracebridge and Huntsville hospital sites and is not a remote-working role. As part of a Scheduling Team, some of the duties include:

• Scheduling 800 employees for multiple shifts in a scheduling period across 2 hospitals, avoiding premium pay situations when possible.
• Entering payroll data to match shifts worked by employees.
• Daily collaboration with Clinical Leaders in order to fulfill departmental staffing and payroll needs.
• Closely adhering to the scheduling requirements of all the collective agreements.
• Contact employees to fill last-minute shift vacancies by phone, email, and text
• Compile data, provide statistics, and problem-solve staffing issues with little direct supervision