Scheduling Support Officer

at  Barnsley Metropolitan Borough Council

POSITION REFERENCE: 50140903

Directorate: Public Health and Communities | Service: Communities
Salary: £24,790-£25,183 Plus laptop & agile working
Working Arrangements: Monday - Friday, 8am start required
Hours per week: 37
Contract type: Permanent
We are happy to talk flexible working arrangements with you, please get in touch.
See our range of Employee Rewards: www.barnsley.gov.uk/services/jobs/staff-rewards-and-benefits/
Closing date: 14/02/2025 at 23:59

WE’RE AN AWARD-WINNING COUNCIL AND ONE OF THE BIGGEST EMPLOYERS IN THE BOROUGH, SUPPORTING AROUND 243,000 PEOPLE. WE PUT PEOPLE AT THE HEART OF EVERYTHING WE DO, AND THAT INCLUDES OUR EMPLOYEES. AS PART OF THE TEAM, WE OFFER LOTS OF BENEFITS AND REWARDS TO SUPPORT YOU TO THRIVE AND GROW, LIKE FLEXIBLE WORKING, EMPLOYEE DISCOUNTS, SUPPORT FOR YOUR HEALTH AND WELLBEING, AND OPPORTUNITIES FOR TRAINING AND DEVELOPMENT TO GROW YOUR CAREER AND DEVELOP YOUR SKILLS.

There’s so much happening in our thriving borough, and now’s the perfect time to join our excellent Communities team as we work to make Barnsley the place of possibilities.

• We’re an award-winning team and one of the biggest employers in the borough supporting around 243,000 people.
• Working at Barnsley Council means being part of a team that makes a real difference to people’s lives, where you can develop the skills you need to make change happen.
• If you join the team you’ll receive great pay alongside an excellent pension scheme. With flexible working we’ll also support your work/life balance, helping you to adjust your hours and take time off when you need it.
• We’ll help you to develop your career and grow your skills with opportunities for training and development.
• There’s so much happening in our thriving borough and your talent and skills will help us make Barnsley the place of possibilities.
• Key to our success is working with our residents, partners, businesses and organisations and building these partnerships to bring about change in Barnsley.

ABOUT THE POST:

We are seeking a highly organised and motivated individual to join our high performing Library Service, performing the vital function of a Scheduling Support Officer for the service.

The key duties associated with this role include -

• Organise personnel rotas to ensure all libraries, Bibliographic and Home Library services are staffed to appropriate levels and help managers coordinate cover arrangements for all planned absences including holidays and other leave in the most efficient manner possible.
• Assist library managers in planning logistics for a wide array of events, working with both internal and external partners as well as assisting with organising training including effective coverage to allow for both mandatory and development training to be completed for all staff.
• Use IT solutions to assist in effective data collection and maintenance including the creating of reports linked to operational functions and service performance.
• Undertake administrative duties in a fast paced and often demanding environment where efficiency and accuracy are pivotal.
• Undertake any other duties commensurate with the role as requested by management.

This role will involve working flexibly, Monday to Friday. The role will primarily be based at Library@TheLightbox, but this could be subject to change depending on service requirements. You will report directly to a Library Manager and will be expected to carry out allocated work in accordance with the respective job profile to a high standard of quality.
You should have experience of working in administrative environments with good working knowledge of resourcing to demand principles as well as the creation and maintenance of staffing rotas and associated logistics.

WHEN APPLYING, PLEASE ENSURE YOU ARE PREPARED TO START WORK WITH ALL THE NECESSARY LEGAL DOCUMENTS, SUCH AS A VALID VISA, RELEVANT TO THE TYPE OF WORK YOU WILL BE UNDERTAKING. PLEASE BE AWARE THAT OUR ORGANISATION DOES NOT POSSESS A HOME OFFICE LICENSE AND, AS A RESULT, IS UNABLE TO PROVIDE SPONSORSHIP FOR ANYONE SEEKING A VISA AS A SKILLED OR TEMPORARY MIGRANT WORKER.

Pensions Regulations have provisions to reduce pension payments in certain circumstances of those who return to work within local government service. If you are in receipt of a pension upon commencing employment with the authority, this may affect your pension entitlements and you should therefore seek advice from the relevant Pensions Authority.

The key duties associated with this role include -

• Organise personnel rotas to ensure all libraries, Bibliographic and Home Library services are staffed to appropriate levels and help managers coordinate cover arrangements for all planned absences including holidays and other leave in the most efficient manner possible.
• Assist library managers in planning logistics for a wide array of events, working with both internal and external partners as well as assisting with organising training including effective coverage to allow for both mandatory and development training to be completed for all staff.
• Use IT solutions to assist in effective data collection and maintenance including the creating of reports linked to operational functions and service performance.
• Undertake administrative duties in a fast paced and often demanding environment where efficiency and accuracy are pivotal.
• Undertake any other duties commensurate with the role as requested by management