School Administration Officer

at  Otto Associates

JOB SUMMARY

The Administrative Officer plays a crucial role in ensuring the smooth operation of the organisation’s administrative functions. This position requires a proactive individual who can manage a variety of tasks efficiently while providing support to various departments. The successful candidate will be responsible for coordinating office activities, maintaining records, and assisting in the development and implementation of administrative policies and procedures.

QUALIFICATIONS

• Proven experience in an administrative role or similar position is preferred.
• Strong organisational skills with attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Ability to work independently as well as part of a team in a fast-paced environment.
• A proactive approach to problem-solving with strong decision-making capabilities.
• A commitment to continuous professional development and willingness to educate others within the organisation.
  This role is ideal for individuals seeking to contribute positively to an organisation’s administrative functions while fostering a collaborative work environment.
  Job Type: Full-time
  Pay: £105.00-£130.00 per day

Benefits:

• Company pension
• Free parking
• On-site parking

Schedule:

• Monday to Friday

Experience:

• SIMS: 1 year (preferred)
• School Admin: 1 year (preferred)

Licence/Certification:

• ENHANCED DBS (required)

Work Location: In perso

• Oversee daily office operations to ensure efficiency and effectiveness.
• Maintain and organise filing systems, both electronic and paper-based, for easy access to information.
• Prepare reports and presentations as required by management.
• Assist in the recruitment process by coordinating interviews and onboarding new staff members.
• Educate staff on administrative policies, procedures, and best practices to enhance workplace productivity.
• Manage correspondence, including emails, phone calls, and other communications to ensure timely responses.
• Coordinate meetings, including scheduling, agenda preparation, and minute-taking.
• Support budget management by tracking expenses and assisting with financial reporting.