School Administrator & Receptionist

at  Oratory Prep School

The Oratory Prep School (OPS) is an independent day and boarding school providing an enriched education to boys and girls aged 2 to 13. Benefitting from being part of the wider Bellevue Education group, we are committed to delivering exceptional teaching; combining the best of tradition with the latest innovations. Set within 65 acres of Oxfordshire countryside with outstanding facilities, we nurture happy, balanced, confident and inquisitive children.

PERSON SPECIFICATION

We are looking for a good allrounder who can work independently and as part of a busy administrative team and;

• has excellent communication skills
• is confident and able in ICT
• has the ability to plan time effectively and to organise themselves well.
• has strong decision making skills - able to investigate, solve problems and make decisions.

Experience of working within a school setting would be an advantage but not essential as long as you have a willingness to learn. An understanding of school information systems such as iSAMS would also be useful but not essential.
Hours of work during the term are Mondays and Tuesdays 8:00am-18:30pm, Wednesdays 8:00am-17.00pm and then Thursday 08.00-13.00 and Friday 08.00 -13.00 plus three weeks during the holidays. This is a job share with our current Receptionist/ Administrator.

Work remotely

• No

Closing date: Friday 14th February at midday
Interview date: Tuesday 25th February
Job Types: Part-time, Permanent
Pay: £21,000.00 per year
Expected hours: 40 per week

Benefits:

• Discounted or free food
• On-site parking

Schedule:

• Day shift
• Monday to Friday

Experience:

• Education Administration Occupations: 1 year (preferred)

Work Location: In person
Application deadline: 14/02/2025
Expected start date: 03/03/202

RESPONSIBILITIES ON RECEPTION

• warmly greet visitors to the school ensuring all visitor protocols are run through
• answer emails sent to the school office inbox
• deal with a wide range of internal and external telephone calls
• liaise with pupils, staff and parents on varying issues during the school day
• ensure registers are completed in a timely fashion
• update information on the school’s database, passing on information to staff and parents
• ensure communications are sent to parents and staff
• distribute incoming post, using the franking machine to process outgoing post
• run reports from the school’s database
• Prepare parking signs for all visitors

RESPONSIBILITIES IN ADMINISTRATION

• Admissions: Post-enrolment of new pupils and families, including safeguarding liaison with current school
• Admissions: Post-OPS paperwork for departing pupils, including safeguarding liaison with next
• Admissions: Support the Business Manager with lettings, including Camps and immersion pupils and logging onto the school’s IT Management systems and liaise with teachers.
• Compliance: Supporting the Business Manager with aspects of compliance in the school
• Policies: Supporting the school administration of writing policies and liaising with the marketing manager