School Business Administrator

at  Derbyshire County Council

PLEASE DO NOT APPLY USING THE DERBYSHIRE COUNTY COUNCIL WEBSITE, PLEASE SEE DETAILS BELOW.

New Whittington Primary School are looking to appoint an exceptionally organised School Business Assistant who has experience in leading administration in a school setting or busy office environment. We are looking for a candidate who is motivated and can keep up with the busy demands of day-to-day school life, whilst still maintaining a friendly and approachable first point of call for our families and visitors.
The successful candidate should be confident and familiar in;

Administrator

• IT systems including but not limited to Microsoft office
• ensuring the effective collection of dinner money and daily entries into the class registers
• open and prioritising paper and electronic mail for staff, forwarding to the appropriate people as necessary
• completing and promoting free school meal authorisations
• using school transfer via the internet and post for admissions and leavers
• maintaining up to date electronic diaries for the school and parents through the website
• organising and maintaining filing systems for pupil records
• ensuring all electronic records of pupil contact details are up to date at all times
• administer first aid to children and staff where necessary
• completing the pupil workforce census
• recording of incidents including accident forms
• inputting end of key stage data

Finance

• managing and monitoring licences, insurances and contracts on behalf of the school
• ensuring the proper collection, reconciliation and banking of any monies received by the school
• completing month end procedures including income, VAT returns and banking
• authorising orders and invoices

HR

• being responsible for the completion of all new starter paperwork and other documentation relating to staff employment
• maintaining the single central record
• act as the school’s data protection officer
• process payroll data ensuring accurate payments