School Secretary/Receptionist

at  BuffaloHanoverMontrose Schools

JOB SUMMARY:

To provide general office support and knowledgeable and professional administrative services to students, staff and community in an efficient, positive, courteous and timely manner so that the overall district educational objectives may be achieved.

WORK REQUIREMENTS AND CHARACTERISTICS:

Education/Certification/Licensure Requirements:

• High School diploma or equivalent.

Experience:

• Previous clerical experience preferred.
• Previous computer/technology experience required.

Essential Skills Required to Perform the Work:

• Ability to provide basic oral and written communication.
• Ability to vary sequence of duties.
• Knowledge and application of basic computer skills.
• Ability to inter-relate with others and present a positive interaction with public, peers and administration in all communications.
• Ability to handle multiple tasks simultaneously.
• Ability to organize work.
• Ability to meet deadlines.

Machines, Tools, Equipment, Electronic Devices and Software Required:

• Operate multi-line telephone system.
• Operate front entry system, computer, printer, photocopy machine, fax machine and two-way radios, etc.
• Proficiency or ability to learn various software applications.

Supervision of Other Employees:

• This position may provide some work direction and/or training to other activity staff.

Physical Job Requirements:

• Position involves occasional kneeling, reaching or bending.
• Position involves frequent fingering keys for word processing.
• Position involves frequent repetitive motion in performing tasks.
• Position involves occasional lifting up to 30 pounds.
• Position requires regular periods of sitting at computer.
• Position involves listening, speaking clearly and visual acuity.

Mental Job Requirements:

• Position requires multi-tasking while dealing with constant interruptions.
• Position requires courteous customer service relations with staff, students, and the community.
• Position requires need for accuracy.
• Position requires working collaboratively with office and district staff to accomplish the goals of the district.
• Position requires flexibility and a willingness to undertake a variety of tasks, sometimes from more than one person.
• Position requires exercising confidentiality in handling School District information.
• Position involves varying amounts of work.

Working Conditions:

• Normal office conditions.
• May assist in outdoor pickup/drop off and be exposed to weather conditions.

Job Outcomes:

• Projects a positive, cooperative and respectful attitude with students, parents, other employees and community members.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

% of Time

35% Building First Point of Contact

• Monitor/direct visitor’s access to building.
• Sign visitors and students in/out building.
• Greet students, staff and visitors.
• Direct visitor, family, student, and staff questions to appropriate individuals.
• Monitoring and supporting student arrival and dismissal.
• Answer general questions and/or direct phone calls and emails.

25% Mail/Photocopying, etc.

• Taking and delivering messages.
• Photocopy small jobs and/or assist staff in submitting large print orders as needed.
• Assist staff with various projects.
• Send/receive faxes/scans.
• May receive payments, count money, prepare deposits, calculate and compile figures.
• May assist in maintaining school supplies.
• May sort/deliver/track incoming mail and packages.
• Assist with assembling mailings.

25% Events/Activities/Calendars/Communications.

• Assist with school events and activity planning.
• Backup support for department/building coverage.
• May maintain building/department calendars.
• May assist in creation/updating of school communications and publications.
• May assist with technology, website, and social media.

13% Data Entry & Technology

• Prepare and file various basic reports used by the school district.
• Enter, retrieve, verify, import and export data, correct and track data.
• Preparing routine spreadsheets, may create templates.
• May assist with other general data entry.
• May enter/receive student files.

2% Professional Development

• Attends meetings and workshops as required.

Perform other duties as assigned or requested.

THIS DESCRIPTION DESCRIBES THE GENERAL NATURE AND WORK EXPECTED OF AN INDIVIDUAL ASSIGNED TO THIS POSITION. EMPLOYEES MAY BE REQUIRED TO PERFORM OTHER JOB-RELATED DUTIES AS REQUESTED BY THEIR SUPERVISOR. ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH A DISABILITY.

See why BHM Schools is the place to dream, believe and achieve. From early childhood, to kindergarten to graduation and to adulthood, the BHM School District provides a variety of opportunities for every age. Click HERE or visit our website at www.bhmschools.org to view a short video about our district.
APPLICATION PROCEDURE: Applicants interested in this position must complete an application online by visiting our district website at www.bhmschools.org.> District> Employment> Current Openings & Online Application. If you previously applied with BHM Schools and wish to update your application materials, login to AppliTrack and select ‘edit.’ If you need technical support please visit applitrack.com/apphelp for answers to frequently asked application questions or ‘submit a request’ to AppliTrack for assistance with your application.
Thank you,
Human Resources