School Secretary (term time only)

at  Lochinver House School

School Secretary sought to join our fabulous team working Monday to Friday 8am to 5pm. This is a term time only position.
The successful candidate will need to perform important administrative tasks which help in the day-to-day running of Lochinver, enabling our staff to perform their jobs efficiently. The School Secretary is the warm and welcoming face to our School community and provides comfort and reassurance to pupils and their parents throughout the school day.
Due to the nature of the position, the highest levels of confidentiality must be maintained at all times.
Our staff are kind, thoughtful, considerate, inclusive and are celebrated as individuals. Whilst our staff may be in different buildings, departments or on different timetables, we all work collaboratively, supporting the School’s ethos and pride ourselves in the warm community we have at Lochinver House. We are seeking a confident, calm, kind and supportive individual to join our team.

EXPERIENCE, SKILLS AND KNOWLEDGE:

• Advanced level of skills in MS Office (Excel, Word, Outlook, PowerPoint).
• Strong communication and organisational skills.
• Able to present the School in a professional and supportive manner at all times to every visitor and staff member, pupil, parent, etc.
• Able to work positively in a team, working with staff throughout the school and taking direction from a number of individuals.
• Able to work under pressure whilst always remaining calm, patient and approachable.
• Able to act on own initiative.
• Experience of working in a similar role in a school would be desirable but not essential.
• Paediatric First Aid certification will be needed and training will be provided if necessary.

KEY PERSONAL SKILLS:

• Personable with excellent communications skills (face-to-face, telephone and email).
• Strong organisational and timekeeping skills with a good attention to detail.
• Flexible and adaptable with a hands-on approach.
• Proactive and self-motivated.
• Willingness to learn and develop.
• Excellent time management and an ability to work calmly in all circumstances.
  Job Type: Full-time
  Pay: From £23,000.00 per year

Benefits:

• Company pension
• Discounted or free food
• Free parking
• Life insurance
• On-site parking
• Sick pay

Schedule:

• Monday to Friday

Experience:

• Administrative: 5 years (preferred)

Work authorisation:

• United Kingdom (required)

Location:

• Potters Bar EN6 1LW (preferred)

Work Location: In person
Application deadline: 28/02/202

• Manage the Main School Office; answering and directing telephone enquiries, welcoming and handling all visitors to the School.
• Work with School staff to ensure timely completion of daily school registers and absences.
• Work closely with the Director of Admissions and Marketing to ensure compliance with Admissions and Attendance regulations.
• Work on the School’s management information database (SchoolBase).
• Provide first aid provision to our pupils in the absence of the School Nurse.
• Create and circulate the weekly School Bulletin and regular Newsletters.
• Liaise with School staff to provide information to be circulated to parents as necessary including Reports.
• Support all staff with administrative tasks, as required.
• Book coaches for outings and excursions as requested by the teaching staff.
• Order stationery stock to ensure appropriate supplies are maintained and available for all staff.
• Support Heads of Department to create and circulate all programmes for events and oversee any ticketing arrangements.
• Provide absence cover for the PA to the SLT and Bursar’s PA as required.
• Carry out any other reasonable requests in line with the broad responsibilities of the role.