SeatTech Administrator

at  Enable Ireland

Would you like to work for a great employer? Enable Ireland is an organisation that makes a real difference to the lives of children and adults with disabilities in Ireland, and is named as one of Ireland’s Irish Independent 150 Best Employers 2023.
Enable Ireland, as an equal opportunities employer, proudly maintains a Bronze Award in Diversity from the Irish Centre for Diversity. We vigorously advocate for fairness, respect, equality, diversity, inclusion, and engagement, and are dedicated to ongoing enhancement in these areas.
We are currently seeking a highly-motivated Administrator to join our team in SeatTech, Sandymount.
Contract Type: Permanent
Contract Hours: 35 hours per week
Salary Scale: €46,160 - €55,855 pro rata per annum. Salary scales are subject to LSI’s (Long Service Increments)
Annual Leave Entitlement: 30 days per annum

• General administrative duties
  o Oversee all administration of SeatTech’s frontline service: manage appointments, reports, submissions to funders.
  o Competently operate all office equipment and ensure upkeep of same, i.e. overseeing maintenance and stocking consumables
  o Prepare facilities for meetings, training courses and events, and take minutes where required
  o Administer and process feedback surveys
  o Update and maintain multiple databases
  o Maintaining the SeatTech section of the Enable Ireland website, and updating relevant media, ensuring appropriate accessiblility

o Manage paperwork digitization in compliance with GDPR

• Reception

o Serve as a primary point of contact for service users, providing professional and courteous assistance

o Manage reception duties including visitor sign-in/out, room allocation, and handling of queries

• Accounts

o Set up new customer and supplier accounts, monitor sales and purchase ledgers
o Generate sales invoices
o Monitor and maintain invoice details
o Assist with credit control
o Generate purchase orders
o Manage SeatTech credit card transactions and reconcile statements

o Process staff expenses

• Clinical & Technical Support Services

o Provide administrative support to clinical & technical teams
o Coordinate training workshops; manage participant documents, and facilities logistics
o Organise staff training courses
o Maintain training records of staff and external course attendees

o Maintain service user filing systems, in line with GDPR, and with a focus on confidentiality

• HR Liaison

o Attend HR liaison meetings, ensure SeatTech representation and compliance with HR procedures
o Manage recruitment processes
o Support new staff induction and maintain mandatory training records

o Update HR records

• Other

o Line manage other administrative staff as assigned by the SeatTech Manager
o Perform additional duties as assigned by the SeatTech Manager
To minimise exposure to breaches of GDPR, strict compliance is required In the course of carrying out the duties of this job and working with others. This will include but is not limited to compliance with Enable Ireland’s suite of GDPR Policies & Procedures, attending all GDPR Training sessions and ensuring personal responsibility for implementing safeguards and measures as directed