Secretary III/Paralegal I

at  Adams Adams

Pretoria, Gauteng, South Africa -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate22 Jan, 2025Not Specified23 Oct, 20245 year(s) or aboveEnglish,Administrative Skills,Confidentiality,Computer LiteracyNoNo
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Description:

SKILLS AND KNOWLEDGE

  • Computer Literacy
  • Typing speed of 50 - 60 wpm with excellent dictation skills
  • Fully conversant in English
  • Excellent telephone etiquette
  • Ability to deal with files independently
  • Ability to handle volumes, work under pressure and to use initiative
  • Ability to prioritise and work meticulously
  • Ability to handle information related to the department with confidentiality
  • Good administrative skills

    Qualification/s

  • Matric

  • Secretarial Diploma (an advantage)
  • More than 5 years relevant experience as a secretary

Responsibilities:

  • Prepare trade mark recordal and renewal applications together with certificates and notices for lodging with the various registries
  • Create new trade mark records as well as update existing records on Patricia/Netdocs
  • Type correspondence in response to the Registrar’s queries or official actions
  • File South African and foreign recordal and renewal applications
  • Capturing of history on computer records
  • Communicate regularly with the Search Clerks and other individuals at the Trade Mark Office
  • Attend to accounting matters (re: queries) and chase up outstanding accounts with clients
  • Capture invoices and credit notes
  • Manage monthly WIP and outstanding debtors accounts
  • Create and print trade mark listings
  • Open files and attend to correspondence
  • Prepare worldwide quotes and responses to general queries
  • Answer telephone calls
  • Diarise files and handle routine correspondence
  • Deal with urgent matters promptly and efficiently and ensure that all urgent tasks are completed timeously


REQUIREMENT SUMMARY

Min:5.0Max:10.0 year(s)

Accounting

Accounts / Finance / Tax / CS / Audit

Accounts Management

Trade Certificate

Prepare trade mark recordal and renewal applications together with certificates and notices for lodging with the various registries

Proficient

1

Pretoria, Gauteng, South Africa