Secretary IV - Temporary, Full-Time

at  Grande Yellowhead Public School Division

QUALIFICATIONS:

Completion
of grade 12 diploma or equivalent.
Basic
knowledge and application of accounting principles and office
organization.
Basic
knowledge of student records system.
Technology
and computer related skills.
Excellent
interpersonal skills, with the ability to communicate effectively with
tact and discretion, both orally and in writing.
Must be
self-motivated, self-directed with the ability to organize and prioritize
work.
Must be able
to work with minimal supervision and as a team player.
Must be able
to work with constant interruptions.
Ability to
maintain a high level of confidentiality.
Physical
ability to perform required duties.
Knowledge of
and skill in using Microsoft Office Suite
In
accordance with Board Policy, the successful applicant will be required to

The duties of this position are not limited to the listed components. However,
will encompass 80% of the assigned duties on a regular basis
Primarily
responsible to school principal, relieving them of basic organizational
tasks.
May have the
responsibility of assigning job tasks to other personnel.
Processes a
variety of materials such as routine correspondence, newsletters, reports
and forms.
May arrange
for substitute coverage and process the staff absence reports.
Acts as the
main contact person for the office, providing all reception functions.
May be
required to assist with the organization of meetings, prepare agendas, and
record minutes.
Responsible
for the maintenance and application of the students records system (PowerSchool)
Advanced
skills in the Microsoft Office Suite, with the ability to learn new
software quickly.
Responsible
for student registrations and transfer, and CUM file maintenance.
Knowledge of
and application of Atrieve system.
Collection
and receipt of revenues in accordance with Board policy.
Orders
school resources and supplies.
Maintains
the school inventory of equipment.
May assist
administration with allocation of the annual school budget.
Performs all
aspects of accounting procedures such as purchase orders, invoices and
report generation.
Application
and maintenance of accounting programs in monitoring school budgets and
school generated funds (Rycor).
Maintains
confidentiality of sensitive information.
Assists with
the dispatch of emergent or high priority correspondence and/or direction
to staff and/or students.
Trouble-shoots
in the office with relation to office equipment and routines.
Performs
other assigned duties that are within the area of knowledge and skills
required by the job description.