Secretary (Maternity Cover)

at  BD Singapore

Job Description Summary
As part of the Office Services team, the incumbent will working various Head of Departments responsible for the various business units to provide secretarial, administrative support to various business units and management of any reporting calendar.
Job Description
We are the makers of possible
BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.
Why Join Us?
A career at BD means learning and working alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. You will have the opportunity to help shape the trajectory of BD while leaving a legacy at the same time.
To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow and thrive. And find satisfaction in doing your part to make the world a better place.
Become a maker of possible with us!

Job Description

• Maintain calendar for head of departments by planning and scheduling meetings, conferences and teleconferences.
• Timely preparation and ensure compliance of expense reports for head of departments.
• Arrangement of flights and hotel bookings for head of departments. This includes the application and renewal of travel visa, as required.
• Arrange and coordinate any department’s meetings (internal and external), conferences and events (including offsite meetings) as required.
• Coordinate and management of departments’ events calendar (e.g. monthly LT meetings, business reviews, etc.)
• Responsible for reservation of conference/meeting rooms, arrange teleconferencing and management of all audio and video requirements for head of departments’ meetings.
• Taking minutes/records of meetings for supporting departments, when required.
• Draft and prepare letters, memos and other correspondence requiring judgement and discretion; write, edit and manage internal and external communications.
• Support leaders’ presentations as required.
• Ensure distribution list of departments are up to date.
• Supporting departments’ requests from Buysmart, DocuSign, etc.
• Collect and distribute all incoming and outgoing mail, correspondence and documents.
• Conduct projects, assignments and perform any other tasks as directed and assigned.
• Demonstrate continuous effort to improve operations, streamline work processes, analyze records, systems and suggest ways for improvement.

Job Requirements

• Diploma / Degree in Business Administration or equivalent
• Minimum 5 years working experience in an MNC environment with preferably office administration and events planning background
• Proficient in MS Office software (Outlook, Word, Excel, PowerPoint) and PDF.
• Familiar with use of various teleconferencing tools e.g. Microsoft Teams, Skype, WebEx, Zoom, etc.

Professional Skills & Key Competencies

• Ability to handle sensitive information with a high degree of discretion and ambiguity
• Ability to communicate effectively, verbally and in writing, with all levels of the company.
• Strong attention to detail, controls, policy compliance and process efficiency
• Excellent follow up skills and meet all datelines
• Ability to work under pressure and thrive in a fast-paced environment.

Click on apply if this sounds like you!
Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, gender, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.
To learn more about BD visit:
https://bd.com/career
Primary Work Location
SGP The Strategy
Additional Locations
Work Shif

Please refer the Job description for details