Secretary, Op-Oncology Clinic - BC Cancer Victoria

at  PHSA

SECRETARY, OP-ONCOLOGY CLINIC

BC Cancer
Victoria, BC
As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures.

WHAT WE DO

BC Cancer provides comprehensive cancer control for the people of British Columbia.
BC Cancer is part of the Provincial Health Services Authority (PHSA).
(PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
PHSA and BC Cancer are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.
Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

• Receive calls from all sources including patients; refers calls to other parties or provides information as appropriate and:a. Determines urgency of incoming calls and takes appropriate action.b. Relays information to and from clinical staff and outside facilities.c. Obtains reports by contacting appropriate departments or outside sources.d. Coordinates appointments and tests for patients in collaboration with the clinical team.e. Accesses patient information system to retrieve patient data, as appropriate.f. Greets visitors and handles enquiries
• Arrange meetings/conferences and associated logistics. Act as a recording secretary by preparing agenda; drafting, typing and distributing minutes.
• Open, screen, prioritize and distribute mail. Maintains information and correspondence.
• Assist with collecting, collating, formatting and preparing reports as required.
• Assist clinician in preparation of research documents and grant applications as required by collating information and updating documents.
• Assist with clinician scheduling, timekeeping and collaborating with the clinical team for coverage as needed.
• Participate as a collaborative member of the health care team.
• Perform other related duties as assigned.