SECRETARY - RE-ADVERTISEMENT

at  Rand Water

MINIMUM REQUIREMENTS

• NQF6 Diploma qualification in Office Administration / Secretarial
• Driver’s license and candidate will be required to undergo Rand Water proficiency driving test
• 3 years minimum – preferred 5 years’ experience in office administration / secretarial duties at middle to senior management level
• Effective (clear, professional and polite) English communication skills (verbal and written).
• Experience in maintaining shared electronic records system
• Capability in Advanced Word, Excel, PowerPoint, Adobe, Outlook software

KNOWLEDGE

• English language
• Office administration and secretarial duties
• Shared electronic records system
• Advanced Word, Excel, PowerPoint, Adobe and Outlook Software

SKILLS

• Skills on use of Advanced Word, Excel, PowerPoint, Adobe and Outlook
• Effective (clear, professional and polite) English communication skills (verbal and written).
• Accurate minute / note taking at physical meetings and from electronic recordings of meetings
• Ability to research and find appropriate information for the department management team
• Ability to manage time to complete all delegated tasks
• Events / meetings planning and organising skills.
• Maintaining good relationship with diverse group of people within and external to department
• Ability to provide office administration / secretarial duties to multiple managers

• Provide secretarial services to the department manager, including management of diary
• Provide administrative services to the office of the manager and the department management committee
• Maintain the department shared electronic records system
• Plan and organise department events / meetings
• Draft minutes / notes for physical meetings and from electronic recordings of meetings
• Co-ordinate, collate and manage timely drafting of departmental reports, documents, memorandums, letters, presentations etc
• Quality control department documents to ensure accuracy, presentability and compliance with corporate standards.
• Maintain good relationships (internal and external) between stakeholders and the department.
• Follow-up on actions from meetings
• Responsible for stock-take and safe keeping of assets in the safe.
• Responsible for filing of departmental attendance register, timesheets, travel claims and leave schedule
• Research and find appropriate information for the department management team
• Managing the reception desk and department manager phone line